We are in search of an Office Administrator to lead our administrative needs, support our marketing efforts, and assist our staff and agents. A great fit for this role is an individual with a real estate background, ability to complete administrative task, some marketing experience, and can manage timelines of several moving projects. If this sounds like you we urge you to please apply.

About Us:

With over 25 years in the affordable housing industry, RMC has dedicated its mission to building brighter futures for the people we serve by empowering our residents through resident services and by providing them with affordable and stable housing. If you want to come work with a team of exceptional people who are doing exceptional work to make Colorado a better place, apply now to join our team. What our team does every day matters to over 1,500 households that we serve, and we want to share this experience with you.

Duties: 

Administrative

 • Assist Broker and select agents with day to day tasks as needed 

• Answer incoming calls, manage office email and communication promptly. 

• Build and maintain monthly floor schedule.

 • Data entry for internal CRM and assist in conversion to paperless. 

• Maintain listing showing instruction manual. 

• Maintain client database (CRM) and communicate with customers, other agents, and service providers throughout the closing process

 • Open houses/broker events, schedule inspections, signings, appraisals, and service provider appointments

 • Provide support to agents and brokers during the sales process, including preparing documents, scheduling appointments, and sending emails 

• Schedule, meet, schedule, and prepare payment for strategic partners (photographers, inspectors, appraisers, etc.)

 • Create saved searches and Buyer/Seller drip campaigns

 • Coordinate resources and info for Buyers/Sellers 

• Fill in MLS info/forms for new Listings and Sold Comps

 • Pull public documents and records needed for transaction files 

• Oversee the process from purchase agreement to closing, including documentation, deadlines, and communication between parties

. • Create, update, and review real estate contracts

 • Create new systems and document systems/processes to create team operations manual 

• Prepare weekly client status updates for buyers and sellers

 • Coordinate Thank You’s, closing gifts, donations

 • Exchange accurate information to all parties in transaction. 

• Can operate a computer and other office productivity machinery, such as a computer, copy machine, printer, scanner, and fax machine. 

• Manage meeting invitations, order refreshments, coordinate and lead monthly office meetings and IT needs. • Manage office supply inventory and order new items accordingly. 

• Assist with special projects as needed. 

• Must be proficient in Microsoft Office, Excel, Word, and PowerPoint. 

• Maintain copy machine and office computers in the office work area.

Marketing

 • Maintain a marketing database.

 • Manage all digital marketing, social media strategy, content creation, and distribution

 • Create and schedule email marketing campaigns (using provided templates)

 • Create and send direct mail campaigns (using provided templates) 

• Must be digitally savvy with online databases, website navigation, and have an aptitude for technology

 • Produce listing marketing materials (printed collateral, websites, etc.)

Qualifications

 • Professional appearance and communication is a must 

• Real Estate Industry Experience Required 

• Excellent organizational skills to work independently and manage projects with many moving parts 

• High School Diploma Required with minimum 4-year experience in a similar field and/or bachelor’s degree in related field.

 • Social Media management experience 

• Proficient in Microsoft Products 

• Experience in Adobe Products 

• Marketing background 

• Excellent communication skills (written and oral) 

 • Must be a team player and self-motivated individual who will find solutions and act 

• Candidates must be detail-oriented with a focus on customer service

 • Professional References Required