PurposeRequires the individual to be responsible for accounts payable, the responsibility lies on processing transactions accurately and timely in accordance with company policies and procedures.

Duties and Responsibilities

I.Demonstrates commitment to company’s mission, values and standards of ethical behavior.

II.Models a positive and professional image that emulates the organization’s mission and encourages a spirit of cooperation with coworkers. Provides assistance to coworkers and promotes teamwork by sharing information useful to achieving desired results.

III.Ensures that all residents are treated fairly, with kindness, dignity, and respect and their rights are protected at all times.

IV.Complies with all company and departmental policies and procedures.

V.Maintains a thorough understanding of all Accounts Payable functions, company policies and procedures government regulations, data information systems and business relations with other companies as well as outside vendors.

VI.Forwards invoices to appropriate department personnel for general ledger coding and approval for payment.

VII.Verifies the accuracy of invoices received for quantity, unit price, extensions and discounts and matches packing slips with the purchase order. Communicates with department supervisors on invoices and purchase orders containing errors.

VIII.Keys invoices into AP system on a timely and accurate basis but no less than weekly.

IX.Submits AP to Administrator for approval on a timely and accurate basis but no less than weekly.

X.Completes monthend process ensuring all monthly invoices are keyed and submitted per corporate close schedule.

XI.Ensures monthend accruals are submitted timely. Reconciles accruals with invoices and reaccrues when necessary. Maintains file of pending packing slips and purchase orders for month end accrual backup.

XII.Files monthly AP reports for audits and financial reviews.

XIII.Ensures new vendors are processed in accordance with policies and procedures.

XIV.Notifies and resolves issues with suppliers and vendors concerning questions on invoices as requested by department supervisors.

XV.Utilizes most efficient, safe and cost effective techniques and methods, and uses supplies and equipment in the most efficient manner to minimize waste.

XVI.Works with facility consultants as necessary and implements recommended changes as required.

The above listing of duties and responsibilities is not intended to be all inclusive but rather to serve as a description of the range of duties and general nature of the position. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Knowledge, Skills, Abilities and Qualifications

I.2 years accounts payable experience required.

II.High school diploma or equivalent required; AA degree in business, accounting or related subject preferred.

III.Knowledgeable about general accounting principles; ability to calculate numbers and perform data entry.

IV.Must be able to maintain high level of confidentiality. \

V.Must possess the ability to examine and verify financial documents and reports.

VI.Commitment to consistently deliver high quality, personcentered care with dignity, respect, compassion, integrity and to enrich every life we touch. Embracing care and compassion, community, honesty, integrity, teamwork, innovation and safety.

VII.Ability to represent Company in an ethical and professional manner, and to maintain accountability.

VIII.Ability to interact tactfully, effectively, and professionally with other employees, residents, family members, visitors, government agencies/personnel and the general public, as needed.

IX.Must be able to relate to and work with physically and/or mentally ill, disabled, elderly, emotionally upset, and at times hostile people within facility and treat them with respect and consideration regardless of their cognitive or function level.

X.Willingness and ability to function as an effective team member through good communication and cooperation to meet departmental goals.

XI.Must demonstrate flexibility and ability to adapt to change.

XII.Ability to organize, prioritize and meet deadlines.

XIII.Ability to maintain confidentiality and be discreet.

XIV.Must be able to handle multitask and handle pressure.

XV.Must be able to follow instructions and to accept feedback.

XVI.Must successfully pass background check, health exams, and any other preemployment requirements.

XVII.Willing to work beyond normal working hours, weekends, holidays, and/or on other shifts and in other positions, when necessary.

XVIII.Must be able to read, write and speak the English language sufficiently and comprehensibly enough to perform the essential functions of the job.

XIX.Sufficient computer skills including proficiency in Microsoft Office, Outlook, and/or Internet to perform required duties.

XX.Strong knowledge of basic mathematical concepts and tools.

XXI.Ability to understand and follow applicable regulations, policies and procedures fully and consistently.

XXII.Must have strong detail orientation and high accuracy level.