Salary : $90,576.00 - $116,148.00 Annually
Location : Orange, CA
Job Type: Full Time Miscellaneous
Job Number: 01434
Department: Finance Department
Division: Administration
Opening Date: 04/05/2024
Closing Date: 4/29/2024 8:00 AM Pacific
Definition of the Position
The City of Orange Finance Department is looking for its next Senior Administrative Analyst!
The Opportunity:
With a population of over 140,000, situated in Central Orange County approximately 32 miles southeast of Los Angeles, the City of Orange is seeking its next Senior Administrative Analyst. The Finance Department is committed to providing effective, prudent, and efficient financial planning for the City of Orange.
Definition:
Under general direction, plans, oversees, and provides administrative, budgetary, grant, and work-flow support to an assigned department; plans, organizes, and oversees the work efforts of a small administrative support unit; analyzes departmental practices and procedures and makes recommendations for organizational, operational, policy, and procedural improvements; conducts needs analyses, feasibility studies, and program evaluation for assigned projects and programs; develops, summarizes, and maintains administrative and fiscal records; fosters cooperative working relationships among City departments and acts as liaison with various community, public, and regulatory agencies; provides complex administrative support and program assistance to the designated department manager and/or assigned management staff; and performs related work as required.
Recruitment Process:
To be considered for this excellent opportunity, interested and qualified applicants must submit a clear and complete on-line application, including supplemental questionnaire, cover letter, and rsum by the closing date, April 29 , 2024 at 8:00 a.m.
If you have any issues creating a user account or submitting your on-line application, please contact NEOGOV directly at (855) 524-5627.
Panel interviews are tentatively scheduled for Thursday , May 9, 2024. Please save the date!
Compensation and Benefits:
The annual salary range for the Senior Administrative Analyst position is up to $116,148 annually. Placement within the range is negotiable and dependent upon qualifications (DOQ). The City contributes an additional 3% on top of salary which can be taken as cash or placed into a 401A Money Purchase Retirement Plan. Employees with a Master's degree or higher are eligible to receive $600 per month of Education Pay which is reported to the California Public Employees' Retirement System (CalPERS) as pensionable compensation.
The City offers an outstanding benefits package which includes retirement benefits provided by CalPERS. The City of Orange is one of a few cities in Orange County in which an employee who is a Classic Member of CalPERS (or other reciprocal retirement system), will be enrolled in the CalPERS 2.7% @ 55 benefit formula with one-year final compensation. Classic Member employees contribute 8.0% of pension reportable salary on a pre-tax basis for this retirement benefit.
Employees who are new CalPERS members (those obtaining initial membership on or after January 1, 2013), will be enrolled in the CalPERS 2% @ 62 benefit formula with three-year final compensation in accordance with PEPRA. New member employees contribute 7.75% of pension reportable salary on a pre-tax basis for this retirement benefit.
In addition, the City offers a comprehensive benefits package including:

• Generous vacation accrual of 104 hours during the first year of service and increasing annually up to 244 hours per year after 30 years of service.
• Receives 63 hours of administrative leave annually.
• The City observes 9.5 paid fixed holidays and provides 22.5 hours of floating holidays annually.
• Cash value of unused administrative leave and floating holidays will be contributed on a tax-deferred basis to be used for employee medical expenses upon retirement in a Retirement Health Savings Plan.
• The City pays $2,030 per month which can be applied towards medical, dental, and/or vision insurances. Any unused balance may be taken as cash. A medical waiver amount of $500 is offered as cash if proof of comparable medical insurance coverage exists.
• Wellness reimbursement of $550 per fiscal year.
• 9/80 alternate work schedule with City Hall closures every other Friday. City Hall is generally closed between Christmas Day through New Year's Day for a holiday break.

Examples of Duties
The following duties represent the principal job duties; however, they are not all-inclusive. Other duties may be required and assigned. Management reserves the rights to add, modify, change, or rescind the work assignments of various positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems.
• Coordinates, oversees, and performs professional-level administrative work in such areas as budget development, financial administration and reporting, grants, purchasing, database management, contract administration, management analysis, public information, and program evaluation.
• Participates in and oversees the development and administration of multi-divisional and departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems.
• Plans, designs, develops, organizes, oversees, and administers multiple highly complex department-specific programs and projects; develops and manages program budgets, including revenue projections, multi-year cash flow analysis, cost containment, and grant funds disbursement; directs all aspects of assigned programs, including legal and regulatory compliance to avoid substantial fines; receives, reviews, and organizes program applications; ensures that awards stay within funding limits; participates on various committees and may present committee recommendations to the City Council; sends award letters to program applicants; represents the City to applicants.
• Serves as a liaison to employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• Develops and implements new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data, and makes recommendations regarding staffing, equipment, and facility needs.
• Conducts a variety of analytical and operational studies and surveys regarding departmental and programmatic activities, including complex financial, budget, personnel, operational, or administrative issues or questions; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares comprehensive technical records and reports, identifies alternatives, and makes and justifies recommendations.
• Participates in the development and reporting of alternate funding sources and ensures compliance with Federal, State, City, funding agency, City accounting and reporting requirements, and applicable laws, regulations, and professional accounting practices.
• Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
• Confers with other management staff regarding provision of administrative and support services, including contracts, agreements, and grant reporting.
• May participate in the development of public bids and RFP agreements, in establishing new contracts and creating new procedures and guidelines to existing contracts that need improvement or that are up for potential renewal; develops and administers complex contracts including maintenance, goods, or service contracts and agreements; monitors contract expenditures and identifies budget transfers as needed.
• May manage specialized department databases; meets with supervisory, management, and department staff to identify system needs; oversees department's performance monitoring and reporting, including department work plans; plans and forecasts workload and routinely assesses progress against established work plans.
• Assists with, coordinates, and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community as needed.
• Participates on a variety of interdisciplinary committees and commissions and represents the City to a variety of community and stakeholder groups.
• Communicates orally, in writing, or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups, and representatives of various organizations.
• Monitors, coordinates, leads, and participates in the day-to-day operations of the work unit and related programs.
• Assists in the recruitment and selection of staff and provides recommendations; provides training, orientation, and guidance to assigned staff in work principles, practices, methods, policies, procedures, and applicable Federal, State, and local laws, rules, and regulations; provides input and documentation for performance evaluations.
• Schedules work for the most efficient and effective performance of duties and elimination of unnecessary ones; handles multiple responsibilities simultaneously, prioritizing as appropriate, and performing all in a through and timely manner.
• Acts as a department representative regarding questions, problems, concerns, and activities related to information technology services; resolves the most difficult computer applications related problems.
• Interprets and applies policies, procedures, laws, codes, and regulations; interprets applicable regulations and agreements and coordinates with City staff or outside agencies and the public.
• Responds to a variety of customer, vendor, and staff questions and complaints in person and over the telephone; researches issues and makes recommendations for resolution.
• Confers and coordinates activities with other departments and outside agencies.
• Attends meetings, workshops, and conferences as required; stays abreast of new trends and innovations in the assigned field; incorporates new developments as appropriate into programs.
• Establishes and maintains internal control procedures and ensures that appropriate standards are met.
• Prepares and directs the preparation of a variety of written correspondence, reports, procedures, and other materials.
• Maintains accurate operational and financial records; oversees the proper and timely destruction of records.
• Monitors changes in laws, regulations, and technology that may affect operations of the assigned work unit; implements policy and procedural changes after approval.
• Performs duties of professional, technical, and clerical subordinate staff as required.
• Plans, coordinates, and conducts special projects as assigned by management staff.
• Performs other duties as assigned.

Typical Qualifications
Knowledge of:

• Principles and practices of municipal management and government.
• Principles, practices, and procedures of funding sources and grant funds disbursement, depending on assignment.
• Project and/or program management, analytical processes, and report preparation techniques; municipal programs such as, but not limited to, purchasing, finance, budgeting, and other related governmental programs.
• Organizational and management practices as applied to the analysis, evaluation, development, and implementation of programs, policies, and procedures.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Sources of information related to a broad range of municipal programs, services, and administration.
• Applicable Federal, State, and local laws, codes, and regulations.
• Public relations techniques.
• Principles and practices of public agency budget development and administration and sound financial management policies and procedures.
• Principles and practices of contract administration and evaluation.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
• Record keeping principles and procedures.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Principles, practices, methods, and techniques of investigation and compliance.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and regulations, including administrative policies and procedures relevant to the assigned area of responsibility.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Business letter writing and basic report preparation techniques; effective communication techniques in customer service and public relations.
• Records management principles and practices.
• Modern office practices, methods, and computer equipment and applications related to the work, including, but not limited to, specialized and standard database, word processing, spreadsheet software, and report generation computer software packages.
• General principles of risk management related the functions of the assigned area.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned department.
• Principles and practices of business organization and public administration.
• Research and reporting methods, techniques, and procedures.
• Occupational hazards and standard safety practices necessary in the assigned area.
• Techniques for providing a high-level of customer service by effectively dealing with the public, business owners, vendors, contractors, and City staff.
• Techniques for dealing with and solving the problems presented by a variety of individuals from various backgrounds, in person and over the telephone.

Ability to:

• Assist in the development and implementation of goals, objectives, policies, procedures, and work standards for the department.
• Coordinate and oversee programmatic administrative, budgeting, and fiscal reporting activities.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Plan and conduct effective management, administrative, and operational studies.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Conduct research on a wide variety of administrative topics including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
• Collect, analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Supervise, select, train, plan, organize, schedule, assign, motivate, review, and evaluate the work of assigned staff.
• Understand, interpret, and successfully communicate both orally and in writing, pertinent department policies and procedures.
• Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solution.
• React tactfully and diplomatically with staff, the public, etc. while appropriately adhering to and enforcing sound policies, procedures, and practices.
• Make accurate arithmetic, financial, and statistical computations.
• Stay current with changes, practices, and trends in the assigned field of work.
• Understand and explain occupational hazards and standard safety practices related to the assigned function.
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
• Understand and conduct a variety of complex instructions in a responsible and independent manner.
• Compose clear and concise correspondence, reports, and other written materials independently or from brief instruction.
• Make sound, independent decisions within established policy and procedural guidelines.
• Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
• Establish and maintain accurate records and reports for informational, auditing, and operational use.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs; coordinate testing of new products; troubleshoot a variety of software issues, contacting vendors, as needed.
• Use English effectively to communicate in person, over the telephone, and in writing; may make effective presentations before the staff, public, commissions, and/or City Council.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines in politically sensitive situations.
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
• Maintain confidentiality and discretion in handling and processing of confidential information and data.
• Provide quality customer service.

Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, economics, accounting, finance, or a related field and five (5) years of professional-level budgetary, programmatic, special projects, or related administrative support experience.

Licenses and Certifications:

• Possess and maintain a valid California Class C Driver License with satisfactory driving record and proof of acceptable automobile insurance at the time of appointment and throughout employment.

Supplemental Information
Physical Demands:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.
Working Conditions:
This position requires regular and reliable attendance and the employee's physical presence at the workplace. May be required to work various shifts, including, but not limited to, early mornings, evenings, weekends, and holidays, at a variety of City locations.
Environmental Elements:
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
Disaster Service Worker: All employees of the City of Orange are designated by both State law and City ordinance to be "Disaster Service Workers." In the event of a declared emergency or any undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, employees may be assigned to assist rescue and relief workers. Such assignments may be in locations, during hours and performing work significantly different from the employees' normal work assignments and may continue through the recovery phase of the emergency.
CITY MISSION, VISION, AND VALUES
Incumbents in all City positions are expected to exhibit the behavior characteristics reflected in the City's Mission, Vision, and Values statements in the performance of their duties: The City of Orange is committed to excellent service for our residents, businesses, and visitors. As an organization, the City of Orange is the leader in delivering the highest level of service to meet current and future needs of the community. The City's values include Teamwork, Integrity, and Excellence.
BENEFITS FOR OUR SENIOR MANAGEMENT TEAM
The City of Orange provides a generous array of benefits to employees in addition to maintaining competitive salaries. All Senior Management Team employees are employed "At-Will." Benefits are prorated for part-time employees working from 20 to 35 hours per week.
The following is a partial list of benefits:
Salary Range. Salary Ranges are composed of six (6) steps, each approximately five percent (5%) apart. Advancements through the steps are generally made yearly and based on performance.
Money Purchase Retirement Plan. The City contributes an additional three percent (3%) on top of salary which can be taken as cash or placed into a 401(a) Deferred Compensation Plan.
Social Security. Employees do not contribute into Social Security.
Medicare. The City pays for the employee's portion of the required Medicare contribution, which is 1.45% of salary.
Retirement Benefits. Retirement benefits are provided by the California Public Employees' Retirement System (CalPERS), including the City's contribution toward the Fourth Level Survivor's Benefit.
An employee who is a " Classic " Member of CalPERS or a current member of another California public retirement system who is hired on or after January 1, 2013, will be enrolled in the CalPERS 2.7% @ age 55 benefit formula with one year final compensation. "Classic" CalPERS members contribute 8.00% of pension reportable salary on a pre-tax basis for this retirement benefit.
Effective January 1, 2013, newly hired non-safety employees who are " New " CalPERS Members, as defined by the Public Employees' Pension Reform Act of 2013 ("PEPRA"), will be enrolled in the CalPERS 2% @ age 62 defined benefit plan with three year final compensation in accordance with the PEPRA. New Members will be required to pay 7.75% of pension reportable salary as their full share of their member contribution.
Retirement Health Savings Plan (RHSP). The cash value of unused floating holiday hours and administrative leave hours will be contributed annually on a tax-deferred basis to be used for employee medical expenses upon retirement.
Cafeteria Benefits Plan. The City currently pays $2,030 per month which can be applied towards medical, dental, or vision insurances, and/or taken as cash under certain criteria.
Medical, Dental and Vision Insurance. A variety of medical insurance plans are available through the PERS Health Benefits program.
Life Insurance. The City provides a term life insurance policy of $100,000 .
Vacation. Senior Management employees earn 104 hours of vacation during the first year of service, and an increasing accrual annually up to 244 hours per year after 30 years of service.
Holidays. The City observes 9½ paid fixed holidays and provides 22.5 hours of floating holiday annually. The City also typically closes its operations between Christmas and New Year's Day each year.
Administrative Leave. Senior Management employees receive 63 hours of paid administrative leave annually.
Sick Leave. Sick leave is accrued at a rate of 96 hours per year. Employees are eligible to convert a portion of unused sick leave to vacation on an annual basis. The City also contributes 50% of accumulated unused sick leave to the employee's RHSP for City employees who retire from the City.
Educational Incentive Program. Employees who possess a postgraduate degree or higher are eligible to receive $600 per month.
Other Benefits. Most employees work a "9/80" alternate work schedule with City Hall closures every other Friday. Safety employees work a "4/10" schedule with every Friday off; Long Term Disability; Wellness Reimbursement up to $550 per year; Professional Development Reimbursement up to $800 per year; Employee Assistance Program; Tuition Reimbursement (up to $1,500/fiscal year); Trip Reduction Program incentives; optional Deferred Compensation programs; and Credit Union membership are a few of the additional benefits provided and/or available to employees.
For more information, please click for the Executive and Senior Management Resolution.
CONDITIONS OF EMPLOYMENT
A Medical Examination , Police Records Check, and thorough Background Investigation are required of all prospective employees.
In compliance with the Immigration Reform & Control Act of 1986 (IRCA ), all job offers made by the City of Orange are contingent upon establishing proof of your legal right to work in the United States.
The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract settlements between recognized employee associations and the City of Orange.
The City of Orange is an Equal Opportunity Employer.
City Mission, Vision, and Values
Incumbents in all City positions are expected to exhibit the behavior characteristics reflected in the City's Mission, Vision, and Values statements in the performance of their duties: The City of Orange is committed to excellent service for our residents, businesses, and visitors. As an organization, the City of Orange is the leader in delivering the highest level of service to meet current and future needs of the community. The City's values include Teamwork, Integrity, and Excellence.
01

Please indicate the highest level of formal education you have achieved.

• High School Diploma or GED Equivalent
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

02

For your college degree, indicate the filed of study (major coursework) below.
03

Please indicate how many years of experience you have of professional-level budgetary, programmatic, special projects, or related administrative support experience.

• Less than one year or no experience
• At least one year, but less than three years of experience
• More than three years, but less than five years of experience
• More than five years of experience

04

Briefly describe your experience and role in the budget process from start until the finish stage of producing a budget book.
05

Briefly describe your experience in writing staff reports or financial related reports.
06

Do you have any experience with financial modeling?

• Yes
• No

07

If yes to the question above, please briefly describe your experience and tools used for financial modeling. If no, please put "N/A".
08

I have attached the required cover letter and rsum, and further understand that I am subject to disqualification if the documents are not attached.

• Yes
• No

09

I certify that all the information I provided is accurate to the best of my knowledge and belief, and that I understand purposely providing false information may be grounds for disqualification form the process.

• Yes
• No

Required Question