Job Overview:As an Operations/Billing Specialist, you will play a vital role in ensuring the smooth functioning of our operations department by meticulously managing job files, creating purchase orders, handling billing entries, and collaborating closely with superintendents. This role requires exceptional attention to detail, strong organizational skills, and the ability to thrive in a fast-paced environment. You will be responsible for data entry tasks related to billing, as well as supporting operational processes to ensure efficiency and accuracy.Key Responsibilities:Job File Preparation:Gather and organize information from various sources to prepare job files for the Operations Department.Ensure all necessary documentation is accurately compiled and maintained for each project.Purchase Order Creation:Generate purchase orders as requested by superintendents, adhering to company procedures and guidelines.Verify details and obtain necessary approvals before processing purchase orders.Billing Entry and Management:Input billing data into the system with a high level of accuracy and efficiency.Collaborate with assigned superintendents to ensure timely and accurate billing processes.Assist in resolving billing discrepancies and inquiries as needed.Timesheet Preparation:Work closely with superintendents on a weekly basis to prepare timesheets for submission to the Payroll Department.Verify and reconcile timesheets to ensure accuracy and compliance with company policies.Safety Inspection Reports:Collect and maintain field weekly safety inspection reports from superintendents.Assist in reviewing and documenting safety reports to support compliance efforts.System Proficiency:Learn and proficiently utilize Sage software for billing and operational tasks.Ensure adherence to established procedures and protocols within the Sage system.Operational Support:Assist in entering new phases for jobs in the system, ensuring completeness and accuracy.Proactively identify opportunities to streamline operational processes and improve efficiency.Demonstrate initiative and drive to accelerate operational tasks and meet deadlines.