Overview

The Operations Coordinator reports to the Director of Operations and is responsible for planning, directing, managing, coordinating, and supervising the programs for acquisition, assignment, utilization, maintenance, repair, replacement and disposal of fleet vehicles. This includes General Operations department tasks as assigned.

Rising Ground 

Founded as an orphanage in 1831, Rising Ground has been at the forefront of evolving community needs. Driven by the belief that each of us can thrive when life has hope and opportunity, Rising Ground provides caring support and proven paths to positive change, helping children, adults, and families rise above adversity, and each year, Rising Ground is a positive force in the lives of more than 25,000 individuals. We do this through 50 programs in 70 locations throughout New York City and Westchester. Our strong belief and commitment to diversity shows not just through our work with supported persons but is integral to the building of a strong staff that reflects the communities we serve. Rising Ground is headquartered in downtown Brooklyn. 

Benefits

At Rising Ground, we encourage everyone to live a healthier life. When you enroll in health care benefits — medical, dental, and vision care, you and your family can take advantage of each plan’s preventive services, which will help everyone to stay well. Another way to remain healthy is to eat right and keep active. Ultimately, we all benefit when we make the right choices, whether through diet and exercise or health care services. You can also take advantage of other important benefits, including life and accident, disability benefits, the retirement savings plan, and the employee assistance program.

Responsibilities

Essential Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manage project to select a vehicle fleet management system
• Maintain all aspects of vehicle fleet consisting of approximately 120 vehicles based at our various program sites
• Maintain updated vehicle list and coordinate routinely with accounting
• Oversight of online lease dashboard
• Process lease renewals prior to the current lease expiration
• Ensure timely processing of insurance renewals, registrations etc., maintain the document files and confirm copies are placed in each respective vehicle
• Work with the programs to ensure routine maintenance is completed on all vehicles
• Ensure the vehicles are equipped with operable GPS and safety etc. systems
• Manage annual on-street parking & handicap permit process
• Manage EZ Pass accounts
• Liaison between organization and insurance co. when there is an accident in agency vehicle. Ensure the appropriate people are informed and involved to completion.
• F/U to ensure reimbursement of vehicle violations from staff– working in collaboration with Director of administration
• Coordinate with parking lots to store our vehicles
• Manage distribution of gas cards for each program
• Add drivers and distribute pin #
• Delete as needed

Manage Geotab System

• Geotab – ensuring all programs have operable geo tabs
• Adding/deleting drivers into the geo tab system
• Manage payment of property taxes for sites owned by Rising Ground
• Manage ECB violations including representing the organization in court and processing payments etc.
• All special projects as assigned by Director of Operations

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Strong organizational skills
• Strong, advanced written and verbal communication skills
• Strong computer skills (ie.MS Word, Excel, Outlook) and the ability to learn new programs
• Strong customer service orientation
• Strong multi-tasking and time management skills
• Strong presentation skills and professional acumen
• Excellent team player with the ability to work independently
• Problem solving - identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Interpersonal Skills - maintains confidentiality, remains open to the ideas of others and exhibits willingness to try new things.
• Planning/organizing - prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control - demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability - adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Safety - actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
• Intermediate computer/technical skills - must be proficient in Microsoft Office Suite, emails, and calendaring

Salary: 45,000 per year

Qualifications

Required Education and Experience

• High School Diploma or equivalent is required
• The applicant must have a minimum of 3 years relevant experience
• Valid NYS Driver’s License
• General vehicle maintenance experience
• Must be proficient in Microsoft Office Suite, emails and calendaring

Supervisory Responsibility:

• No supervisory responsibilities

Work Environment:

• While performing the duties of this job, the employee regularly works in an office setting, but can also be required to travel throughout organization sites.

Physical Demands:

• Ability to carry up to 10 or 15 pounds

Position Type/Expected Hours of Work:

• This is a full-time position, 35 hours per week. Monday through Friday, hours 9:00am-5:00pm. 

Travel:

• Will be required to travel between Rising Ground sites and offices as necessary

Preferred Education and Experience:

• A bachelor’s degree is preferred