The Mission of RHF (Retirement Housing Foundation), a national non-profit organization, is to provide affordable housing and service coordination for persons with limited incomes in an inclusive environment that enhances their quality of life physically, mentally, and spiritually.

You will be required to provide your COVID vaccination card or you may request a vaccine exemption form for medical or religious reasons. The vaccine exemption form MUST be approved prior to concluding the pre-employment requirements.

We currently have an open position for an Administrative Assistant - Development Department at our Retirement Housing Foundation located in Long Beach, CA.

JOB DUTIES:

* There is an immediate opening for an Administrative Assistant position at our corporate office in Long Beach, CA. If you or someone you know is interested, please e-mail a resume to Bob Fard, VP, Acquisitions & Development – Bob.Fard@rhf.org.

Administrative Assistant

Responsibilities-• Coordinate and schedule meetings including reviewing meeting requests, recording meeting minutes, resolving scheduling conflicts, sending reminders, preparing handouts, and establishing appointment priorities• Provide administrative assistance, such as screening and directing phone calls, distributing correspondence, and formatting information for internal or external communication• Manage and coordinate documentation for construction pay apps, change orders, third party invoices, etc.• Prepare and/or edit written communications, memos, letters, spreadsheets, and reports, many with highly sensitive confidential information• Execute clerical and general office duties such as setting up and maintaining filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested• Enhance internal organizational systems, physical and digital documentation management, and development processes• Establish and maintain effective professional business relationships with all levels of management, employees, and business contacts; Interact with both internal and external stakeholders to include senior executives and their staff, board members, industry associations, etc.• Demonstrates poise, tact, positive attitude, and diplomacy, as well as high level of interpersonal skills to handle time-sensitive and confidential situations in a fast-paced environment• Provide support in the creation or collection of routine documents, reports and executive status updates• Assist with general office needs and various administrative tasks, which may include ordering supplies, expense management and deposits, managing coordination of troubleshooting technology/connectivity issues, errands, meeting coordination, lunch ordering, etc.• Act as a liaison between the VP, Acquisitions & Development and various department heads of the company• Support the coordination and/or delivery of presentations, documentation edits, event planning and similar ad-hoc requests on an as needed basis• Manage information flow in a timely and accurate manner with a high level of discretion• Work independently under strict deadlines, will manage competing priorities, and must handle multiple tasks efficiently• Ability to manage time effectively; exercises good judgment in setting priorities to complete tasks to meet deadlines with strong attention to detail• Undertaking work as required to meet the needs of the departmentKnowledge, Skills and Abilities Required:• Proficient with Microsoft Office software and other related software• Excellent verbal, written, and interpersonal skills• Organized and detail oriented• Ability to work with a great deal of autonomy and independence with minimal supervision• Outstanding time management and ability to meet deadlines• Strong organizational skills and ability to multitask• Sound decision-making and effective problem-solving• Efficient at executing tasks and taking direction• Demonstrates a high degree of professionalism and confidentiality• Prior experience in a corporate setting

REQUIREMENTS:

* Education & Qualifications• 1-3 years of experience working in an administrative role in an office setting

This is a full-time position with a competitive salary and benefits. If you are motivated and organized with a passion for supporting executives, we urge you to apply for this exciting opportunity.

This is a Full-Time position.

If you are interested and qualified, please email resume to Bob Fard at bob.fard@rhf.org, phone#:562/257-5400 or fax to 562/493-7042.

If a job offer is made, your employment will start after a successful completion of a drug test, references, and background checks as deemed necessary. The drug test must be completed within three (3) business days of the job offer. If the above pre-employment requirements are not successfully met, the job offer will be withdrawn.