Perform accounts payable entry functions for Sponsored Programs Administration as well as provide clerical assistance with all aspects of financial management of grants and contracts.

ESSENTIAL FUNCTIONS

• Process all accounts payable transactions and accounts payable related transactions inclusive of direct vendor billings, campus credit card invoices, Campus Service Recharge invoices, zero clearing invoices, category refund requests, as well as cost transfers. Ensure all appropriate approvals have been received and process timely and accurately in the Research Foundation business system and in accordance with RF and SPA policies and procedures.
• Responsible for assisting with the maintenance of office files related to award documents, purchase orders, as well as payment documents. This task includes not only the creation of new files as appropriate, but also the maintenance and organization of such, E-File payments, as well as archiving records off campus.
• Receive and appropriately respond to or route inquiries from vendors, sponsors, project staff, RF administrative staff, and University administrative staff regarding invoices, payments, or other financial management related requests.
• Assist with other office duties which may include answering phones, opening and sorting mail, greeting customers, copying, faxing, and scanning.
• Other duties as assigned. It is expected that this position, as all positions in SPA may at times be asked to assist in other duties not specifically outlined in this job description. It is expected that staff willingly assist their colleagues and management to the best of their abilities and within the expectations of their position. SPA also reserves the right to reevaluate and reassign duties based on the changing demands of the office, either permanently of temporarily.

Minimum Qualifications:

• High school diploma and three years data entry or accounts payable experience
• Ability to manage multiple priorities in a fast-paced environment
• Work both independently as well as with a team
• Strong organization and communication stills
• Experience with Microsoft Office or an equivalent software suite
• Candidates must address in their applications their ability to work with culturally diverse populations

Salary Range: $40,000 - $43,000

Subject to change, this position may be eligible for up to 60% alternative workplace arrangement.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report ("Clery Report"): http://police.albany.edu/asr.htm

As an Equal Opportunity/Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.