Our company is seeking a dedicated Office Assistant to join our Construction Landscape Department. In this role, you will work closely with the Construction Operations Manager to perform various administrative and clerical tasks, ensuring the smooth operation of our construction projects. Our company prides itself on providing a supportive work environment and opportunities for growth.

Responsibilities

• Assist the Construction Operations Manager with administrative and clerical duties, including entering work and purchase orders into Quickbooks.
• Communicate with construction personnel to discuss and resolve matters such as work procedures, complaints, or construction problems.
• Coordinate construction project activities to meet deadlines.
• Utilize computers for various applications, such as database management, word processing, and document creation.
• Manage paper and electronic filing systems, recording information, updating paperwork, and maintaining documents.
• Operate office equipment, such as fax machines, copiers, or phone systems, and arrange for repairs when equipment malfunctions.
• Perform other duties as assigned.

Qualifications

• Experience with administrative and clerical procedures and systems, such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
• Strong knowledge of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Proficiency in computer hardware and software, including applications and program use.

Tools and Technology

• Laptop/desktop computers
• Smartphones
• Large-format scanners / Printers
• Company Vehicles/Trucks
• Microsoft Office and/or Google docs
• Quickbooks
• Email software