Purpose The purpose of this role is to provide various levels of support, utilizing Ravago’s proprietary Document Management System (DMS), to ensure the successful and efficient activities of the Purchasing and Procurement needs of the organization. This position is responsible for ensuring all aspects of the DMS are compliant, accurate and efficient. Areas of Responsibility / Tasks Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below. Administrative DutiesResponsible for collecting Certificate of Analysis (COA) and Certificate of Origin (COO)/Free Trade Agreements (FTA) from vendors via electronic file and ensuring these documents are organized and archived for future reference and distributionResponsible for the creation of unique documentation based on information as provided by the vendorsReview and processes the receipt, qualification, and fulfillment of customer requests for certifications and other necessary documents in a compliant and timely mannerReview DMS reports and proactively requesting missing documentation from appropriate vendorsVerify Backup Documentation is received per requests and ensuring applicable Backup Documentation is deemed necessary to fulfill requestsParticipate in supporting the continued development of Ravago’s DMS and present opportunities for improvement when applicableActively participates in daily management meetings to measure and take actions on metrics/KPI’s Transactional/Data IntegrityTrack data in spreadsheets and produce reports with analysis on a quarterly basis or as requested by leadershipProcess daily open Jobbing reports to ensure completion dates are confirmed by warehouses and ensuring the appropriate member of the Customer Service team updates the sales order dates accordinglyResponsible for the tracking and tracing of Rail Cars (RC) inbound to warehouses to ensure there are no significant delays during transit and reviewing RC’s placed at warehouses and at customer locations to prevent detention and demurrage charges from suppliers Back up Support May serve as a back-up to other purchasing team members at the same or above level as neededPerforms daily review of open purchase order reports to ensure ETAs are updated with the most up to date information and provides communication status to necessary parties/stakeholdersUnder the direction of the Product Specialist/Buyer, enter purchase orders in the ERP system All other duties as assigned Supervisory Responsibilities Not Applicable Competencies; Knowledge, Skills, Abilities (KSA)To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture. Proven communication and interpersonal skills (verbal and written) and ability to establish relationships and collaborate among other teamProficiency in MS Excel, Word and Adobe/Nitro file creation and managementManage and organize time, information and resources effectively using SharePoint and Kira to meet deadlines and respond to requests on a timely basisMinimum Qualifications/ Education / Experience / Certifications Education: Diploma Required. Degree preferredEquivalent experience considered in lieu of degree Experience:0-2 years of previous experience in a similar role preferredExperience with Purchasing, Supply Chain or a related field is highly desiredLicenses / Certifications: Valid driver’s license – requiredLanguage: Proficiency in English requiredBi-Lingual – Spanish or Portuguese is a plus Work Environment / ConditionsThe work environment/conditions described herein are representative of those that an incumbent may experience, and therefore Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office. This position is a hybrid in-office and/or work-from-home role. Physical Requirements / Demands The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis. Push, pull, and lift to 40lbs on a weekly basis.While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time. Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling).