Rangeline Pipeline Services is searching for a Full-Time Office Administrator to manage clerical tasks in our office. Your responsibilities will include answering incoming calls and messages, organizing files, updating paperwork and other documents, overseeing accounts receivable, and carrying out other general office-related tasks.

Responsibilities include but are not limited to:

• Multi-line phone administration
• Work Order administration
• Invoicing
• Billing
• Collections
• Receiving payments in accounting software
• File review and audits
• Create shipments on an as-needed basis
• Scanning and Uploading documents
• Assist with Accounts Receivable (Filing/collection calls)
• Update, Running, and Generating Reports
• Request Bonds & Certificate of Insurance
• Knowledge of mechanical lien laws (preferred)
• Order documents for Liens/Notice to Owners
• Match Amex/Elan statements with receipts
• Maintains purchase order logs
• Build report with contractors and follow up, as needed.
• Generate work orders
• Update Job/Quote Log
• Support all members of the Pipeline Service Team

Skills required:

• MS Office proficiency, Excel Guru
• QuickBooks Exp (required)
• Sage Exp or comparable ERP system (highly preferred)
• Excellent verbal and written communication skills
• Proficient in using phone systems and office equipment
• Strong attention to detail and organizational skills
• Ability to handle multiple tasks simultaneously
• Efficient data entry skills with a high level of accuracy
• Strong proofreading skills to ensure error-free documents
• Ability to transcribe accurately and efficiently

This opportunity offers a casual but professional office environment that allows you to gain valuable experience in various administrative tasks. Our team fosters a supportive atmosphere where opportunities for growth are offered.

If you have the required skills and are looking for a challenging yet rewarding role as an Office Administrator, we encourage you to apply.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have experience working within the construction industry?
• Do you have experience creating Pivot Tables in Excel?

Experience:

• QuickBooks: 2 years (Required)

Ability to Relocate:

• Haslet, TX 76052: Relocate before starting work (Required)

Work Location: In person