Administrative Assistant

Location: Concord, NH, 03301

Job Description

PMC Medical Group, LLC is seeking a Part-Time, highly organized and detail-oriented Administrative Assistant for our Granite State Pain Associates and ROAD to A Better Life office in Merrimack, NH. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. The Administrative Assistant will support colleagues through a variety of tasks related to organization and communication. The ideal candidate will be able to work independently with little or no supervision, possesses strong computer skills, the ability to learn quickly and work confidently in a fast-paced medical office environment..

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Verify and update patient demographics and insurance information
• Collect patient payments and insurance co-payments
• Distribute medical records received via mail and/or fax to appropriate staff member according to office protocol
• Assist in transmission of medical records to patient and/or other entities as necessary and according to HIPAA Laws/Regulations
• Provide general support to visitors
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Maintain contact lists
• Submit and reconcile expense reports
• Act as the point of contact for internal and external clients
• Maintain a courteous, considerate and respectful demeanor with management, co-workers and patients

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Familiar with the use of Electronic Medical Record systems
• understanding of HIPAA
• High school diploma or equivalent
• 1 years of experience working in a medical office/health care setting

• The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified