We recently hired someone for team and we have decided to hire an additional Administrative Assistant.

The Immigrant Learning Center, Inc. (“The ILC”) seeks a responsible Administrative Assistant to join our front office team. The duties of the Administrative Assistant include providing support to our employees, maintaining a welcoming environment for our students, and assisting with daily office needs and general administrative activities.

The ILC is a not-for-profit organization: our English Language Programs provide free, year-round English classes to immigrant and refugee adults in Greater Boston, and the Public Education Institute informs Americans about immigrants and immigration in the United States.

We offer:

• Full-time position: 40 hours/week
• Health insurance, dental insurance, 401K
• 3 weeks of paid vacation per year
• Paid holidays and sick

Responsibilities include:

• Greet and welcome visitors using clear, simple language
• Answer incoming phone calls using clear, simple language
• Direct phone calls appropriately
• Assist program staff with office supplies and supply requests
• Explain the Center’s class program and structure to prospective students
• Assist students registering for the Center’s classes.
• Respond to and resolve administrative inquiries and questions.
• Contribute to team effort by performing other tasks as needed, such as light bookkeeping as needed
• Work Remotely: No

Minimum Qualifications:

• High school diploma
• Candidates must be fluent in English and comfortable interacting respectfully with non-native English speakers.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems
• Proficient in Microsoft Office Suite or related software.
• A minimum of one experience in an administrative role preferred
• Knowledge of Haitian Creole is a positive
• Work Authorization: must be authorized to work in the United State

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistants & Receptionists: 1 year (Preferred)

Language:

• Haitian Creole (Required)

Ability to Commute:

• Malden, MA 02148 (Required)

Work Location: In person