The Accounts Payable/Office Administrative Support position, under the direction of the Office Manager, enters and verifies invoices/payments, reconciles account balances, tracks payments, work with insurance provider and provides administrative office support.

Responsibilites

- Receiving and entering invoices.

- Ensure the that invoices are cost coded properly.

- Ensuring that invoices are processed with proper backup.

- Ensuring that invoices receive proper approvals.

- Entering invoice information into accounting software and schedule for payment.

- Process Lien waivers as needed for payment on contracts

- Communicate professionally with clients to follow up on invoices

- Process certificate of insurance requests as needed

- Request performance/payment bonds as necessary for new contracts

- Basic Quick Books Entry

- General Office Admin- Answering Phones, Filing, etc.

Requirements

- 2 years of experience in an accounting environment (with specific experience in accounts payable and receivables a bonus).

- 2 years office administration support experience · Ability to multi-task and complete tasks within a deadline in a fast-paced environment.

- Ability to use Microsoft Word, Microsoft Excel and computerized accounting systems.

- Ability to work independently and as part of a team.

- Applicant must pay careful attention to detail and demonstrate strong organizational skills.

- Construction industry experience preferred.