Job Description
Position: Administrative Assistant
Location: Providence, RI.
Contract Term: 12 months
Hours / Week: 35
Summary
The candidate for this position will support a high-level state official by performing the most complex administrative and supportive tasks. This person will be the primary support staff to the CDO/CIO.
Responsibilities
•Providing administrative support (calendar management for the CDO/CIO and other I.T. leadership staff; answering phones; greeting visitors; ordering supplies, handling incoming and outgoing correspondence).
•Making travel arrangements, preparation for travel and other related duties
•Processing requests for new positions, replacement positions and other related Human Resource requests
•Coordinating with the Central Business Office on IT-related expenses
•Working with Division of Capital Asset Management and Maintenance to request office space or facility needs.
•Attending meetings as needed and relaying action items across IT and between IT and other Department of Administration divisions or state agencies
•Leading/coordinating small to mid-projects (example: facility space management)
•Arranging special events and IT events (All hands meeting) - working with universities etc. for peer networking/IT advisory, working with local companies
•Acting as a liaison with key vendors and associations
Requirements
•Excellent organizational skills and a proven ability to plan and prioritize multiple workstreams/tasks.
•Ability to maintain confidentiality and show discretion when necessary.
•Minimum of 3 to 5 years' experience in office management
•Excellent communication skills, both verbal and written
•Advanced knowledge of Microsoft O365