About Prototek
Prototek is a leading national provider of digital based manufacturing services including CNC machining, precision sheet metal fabrication, EDM, and additive manufacturing services. Prototek serves a variety of customer end markets, including aerospace, defense, medical, robotics, electronics, consumer, and general industrial. Prototek has manufacturing locations across the United States including facilities in New Hampshire, Wisconsin, California, Colorado, and Pennsylvania. Prototek is ISO 9001:2015 and AS9100D:2016 certified as well as ITAR Registered. For more information, visit www.prototek.com.
Job Summary
The role of the Administrative Assistant is to provide administrative support to ensure successful operations of the facility. Most importantly, this position will coordinate the logistics of all outbound shipments and maintain accurate records of inventory. This position will also serve as a point of contact for facility visitors and mange inbound calls. It will be expected to manage multiple tasks concurrently; strong time management skills and organization will be crucial for success.
Essential Functions

• Answer and direct incoming calls using a multi-line phone system.
• Greet and assist clients, vendors and other patrons; maintain visitor schedule and log.
• Coordinate and manage tour groups.
• Monitor office supply inventory for facility.
• Prepare packing slips for customer shipments.
• Review and process daily shipping via common carrier; communicate tracking details to clients.
• Request quotes for LTL, freight, or courier shipping services.
• Enter received inventory into ERP system, send documentation to corporate office.
• Review general ledger accounts for accuracy and correct erroneous entries.
• Reconcile shipping invoices.

The Ideal Candidate Will Offer: 

• Basic knowledge of logistics management.
• Proficient customer service skills.
• Proficient data management skills.
• Proficient computer literacy, including Microsoft Office and ERP system.
• Demonstrate effective written and verbal communication skills to tactfully collaborate with team members.
• Organize, prioritize and manage multiple medium complexity projects in a cross-functional environment.
• Grasp intermediate to complex concepts, anticipate possible problems, and generate solutions with proficient problem-solving skills
• Strong attention to detail and commitment to accuracy of work.

Education and Experience: 

• High School Diploma or equivalent required. 
• 2 years’ professional office experience required.
• 1 years’ shipping experience preferred.

Work Hours/Travel:

• 1st shift work schedule, Monday – Friday.
• Remote work not available.
• No travel required.

What Prototek Offers:

• Career advancement opportunities
• Competitive pay scale
• Paid time off (PTO) starting at 80 hours with annual increases
• 9 paid Holidays annually
• Education reimbursement program
• Health, dental, vision, life and short-term disability insurance
• Company paid life and long-term disability insurance
• Employee Assistance Program (EAP)
• 401(k) match: 100% of 3% and 50% for 4% and 5%

Additional Information: 
Prototek maintains International Traffic in Arms Regulations (ITAR) compliant operations in United States based facilities. This position is subject to ITAR which requires U.S. Person status. ITAR defines U.S. Person as U.S. Citizens, lawful permanent residents, or foreign nationals granted refugee or asylee status.
Apply TODAY! We look forward to meeting you!
 

We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender, gender identity, veteran status, disability, or any other protected class.

EEO is The Law - click here for more information: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 603-746-2001 or email us: HR@PROTOTEK.COM. You may also write to us and we will be happy to assist you with the application: Prototek, 205 Pine St., Hopkinton, NH 03229

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