7 office administrator Jobs in philadelphia, pa
Friends Publishing Corporation is Hiring an Office Administrator Near Philadelphia, PA
Full time, 35 hours per week
Friends Publishing Corporation is an independent, nonprofit, Quaker organization. Our mission is to communicate Quaker experience in order to connect and deepen spiritual lives. We publish the magazine Friends Journal, the video project QuakerSpeak, and online properties including friendsjournal.org, quakerspeak.com, and quaker.org. We’re seeking a friendly, responsible colleague to join our team.
Purpose of Job
The office administrator role supports customers, colleagues, and leadership by providing expert handling of correspondence and transactional activity.
Qualifications
- 5 years administrative experience in an office or nonprofit setting, or equivalent. Coursework or training in business or accounting is a plus.
- Excellent organizational and time management skills
- Ability to work independently and track multiple projects
- Good spoken and written English communication skills, including the ability to write business correspondence
- Familiarity with office software (Google G Suite and Microsoft Office, primarily word processing and spreadsheets)
- Familiarity with Customer Relationship Management database software (Salesforce or a fundraising CRM preferred)
- Familiarity with accounting software and procedures (preferably Quickbooks)
- Excellent record of financial responsibility
- Capable of lifting 20 pounds
- Provides friendly front-line customer service, including by phone and email
- Meets with the executive director regularly to discuss and plan administrative activities and projects
- Maintains a tidy and organized office
- Monitors supply levels, coordinating purchasing as necessary
- Sorts and routes all incoming mail
- Maintains up-to-date documentation of procedures and logs of tasks accomplished
- Processes donation transactions, subscription and membership transactions, and advertising payments
- Prepares cash receipts from checks received and makes timely bank deposits
- Maintains proper records of payments received
- Processes credit card and electronic payment transactions as needed
- Performs data entry in CRM software to reflect payments received or other activity
- Prepares invoices (including membership, advertising, and pledge reminders) monthly and more frequently as needed and operates mailing equipment in office
- Monitors accounts receivable, sends statements, and follows up with customers to keep accounts up to date
- Receives invoices to be paid and routes them to colleagues for approval
- Maintains proper files of checks written
- Tracks, records, and reports staff leave and sick time
- Compiles documents and reports needed to assist the outside accounting service with the timely closing of Friends Publishing Corporation’s books monthly
- Assists the outside accounting service with queries that surface during monthly reconciliation
- Assists the executive director in analyzing income and expenses and assists in the preparation of the annual budget
- Assists the auditors annually with their preparation of year-end financial statements, in consultation with the executive director and outside accounting service.
- Produces timely correspondence to customers, including donation acknowledgments and replacement issues
- Coordinates with the executive director and other staff as necessary to determine an issue print order
- Sends print order to printing facility in accordance with the production schedule
- Prepares labels for each issue and sends the labels electronically to the printing facility
- Oversees the printing and mailing of renewal forms and bills for monthly mailings
- Prepares and sends packages as needed
- Prepares printed materials and provides logistical support for Board of Trustees meetings three times a year
- Provides in-office logistical support for remote or traveling colleagues, as necessary
- Assists as needed with other mailings & shipments
- Participates in regular staff meetings, retreats, and training
- Other duties as assigned
- Works from our modern office at Friends Center, 1501 Cherry Street, Philadelphia, PA 19102. One to two days/week remote work is possible after training, subject to supervisor approval.
- Working hours are generally 9am to 5pm with a one-hour break. Full time is 35 hours per week. Evening or weekend work requirements are very occasional, once or twice per year.
- Relaxed dress code.
- Salary in the range of $40k-$44k, depending on experience and qualifications
- Medical and dental insurance with a generous employer contribution
- Paid vacation and sick leave
- 401(k) retirement plan with employer contribution and match
- Flexible Spending Accounts for health, dependent care, transit, and parking
- Employer-paid life, disability, and AD&D insurance
Friends Publishing Corporation is an independent, nonprofit, Quaker organization. Our mission is to communicate Quaker experience in order to connect and deepen spiritual lives. We publish the magazine Friends Journal, the video project QuakerSpeak, the podcast Quakers Today and online properties including quaker.org.
Job Summary
Full Time
$134k-176k (estimate)
05/23/2024
07/22/2024
The job skills required for Office Administrator include Leadership, Customer Service, Accounting, Communication Skills, Time Management, Microsoft Office, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
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The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
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Must be proficient with technology (Google Drive, MS Office, etc.).
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Proven experience as an office administrator, office assistant or relevant role.
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Step 3: View the best colleges and universities for Office Administrator.
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