AP Administrative Assistant/Receptionist reports to the controller and will have the following job responsibilities:

• Answer incoming phone calls and send the caller to the proper staff
• Confirm correct quantities and unit prices have been charged on vendor invoices
• Resolve any incorrect vendor invoices with vendors
• Code and enter vendor invoices into accounting software
• Review vendor statements to ensure all invoices have been accounted for and entered into accounting software
• Respond to vendor inquiries
• Open accounts with new vendors by providing credit information
• Maintain positive relationships with vendors
• Greet office guests
• Distribute mail
• Respond to customer inquiries
• Pursue collections of past due customer accounts including calling customers and resolving any issues delaying payment as needed
• Access computer and physical records to provide data to others
• Maintain organized accounting files
• Other responsibilities as directed or assigned

Job Type: Full-time

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: In person