Description

Payroll and Accounts Payable Specialist

Job Summary:

Coordinates and accurately performs the preparation of bi-weekly payroll and monthly vendor invoice entry and payments processing.

Duties/Responsibilities:

Payroll Functions

• Utilizing the Paycom payroll system, prepare the bi-weekly payroll for all PCP employees, including terminations, severance and garnishments.
• Work as a partner with HR in ensuring employees are set up in Paycom and all data is accurate for payroll processing.
• Record general ledger entries associated with payroll
• Prepare annual personnel budget with assistance from Accounting Supervisor and division Managers
• Scan payroll documents
• Other duties as assigned

Accounts Payable Functions

• Process daily invoices for Primary Care Partners Inc. and PCP Investors LLC. 
• Maintain posted invoice files (pending payment).
• Scan weekly paid invoices into electronic vendor files
• Work with manager on weekly accounts payable check processing (select invoices, review invoices to be paid, print checks)
• Prepare weekly AP checks for mailing
• Assist Manager in maintaining the W-9 records for the vendor files
• Assist Manager in the vendor file management and year end records retention requirements (including keeping files accurate, up to date and moving files if needed)
• Assist Manager in monthly reconciliation of vendor summary statements
• Assist Manager in monthly Excel logs including sales/use tax reports, physician business expenses and other reports as needed

Work /Education Experience:

At least two years of related computerized accounting experience

Experience with Great Plains/Paycom is a plus.

Associate or Bachelor’s Degree in Accounting or work experience will be taken into account.

General Requirements:

This position needs to be able to maintain the strictest of confidentiality

Solid understanding of accounting principles to include job-costing and department allocations, general ledger and reporting; computerized accounting skills and spreadsheet software experience (Excel); detail oriented with organizational skills; ability to multi-task and work in a high volume environment; good communication and decision-making skills; solid understanding of accounts payable regulations including those related to 1099 reporting and business expense reimbursements; excellent working knowledge of Excel.

Position Type/Expected Hours of Work:

This is a full-time position at 40 hours a week. Works primarily Monday through Friday between 8:00 a.m. – 5:00 p.m. with a required minimum 30 minute lunch and a 10 minute break between every four hours worked. Expected hours of work may change at any time with or without notice.

Qualifications

Work Experience:

At least two years of related computerized accounting experience

Education Requirements:

Associate or Bachelor’s Degree in Accounting

General Requirements:

Solid understanding of accounting principles to include job-costing and department allocations, general ledger and reporting; computerized accounting skills and spreadsheet software experience (Excel); detail oriented with organizational skills; ability to multi-task and work in a high volume environment; good communication and decision-making skills; solid understanding of accounts payable regulations including those related to 1099 reporting and business expense reimbursements; excellent working knowledge of Excel.