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Administrative Coordinator
Pay Rate: $20.00 - $25.00 DOE
Hours: 8:00am - 4:30pm M-F
Location: Akron, OH
This position provides executive support in a one-on-one working relationship for the CEO. The Administrative Coordinator serves as the primary point of contact for internal and external constituencies on all matters pertaining to the office of the CEO. The position also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
Key Responsibilities:
Completes a broad variety of administrative tasks for the CEO including:
Managing an extremely active calendar of appointments
Completing expense reports
Composing and preparing correspondence that are sometimes confidential
Arranging complex and detailed travel plans and itineraries
Compiling documents for travel-related meetings
Establish and maintain files
Monitor leave requests and other work-related documentation pertaining to the CEO's direct reports.
Plans, coordinates, and ensures the CEO's schedule is respected and followed.
Provides a "gateway" role, creating win-win situations for direct access to the CEO's time and office.
Communicates directly, and on behalf of the CEO, with Board members, community stakeholders, Team Members, and others, on matters related to CEO's programmatic initiatives.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Works closely and effectively with the CEO to keep the office holder well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizational impact.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the organization.
Prioritizes conflicting needs; handles matters expeditiously and discretely, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Consistent and reliable attendance in the office is essential for the success of this role due to the high level of collaboration required.
Assist the Employee Engagement Center and Public Relations and Marketing with employee and public events and coordinates other special projects.
Supports CEO as liaison to board of directors
Maintains discretion and confidentiality in relationships with board members
Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
Organizes the board's calendar and tracks and/or encourages governance tasks, including changes needed in bylaws, charters, committee membership, decision rights, nominations, and orientation of new directors.
Coordinates meetings of board and its committees, including ordering, set-up, recording and taking of minutes, preparing board materials, and resolutions.
Strategic Initiatives
Works with the senior management team for coordinating the CEO's outreach activities
Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships
Key Requirements:
Bachelor's degree or equivalent.
Strong work tenure: 5-10 years' experience supporting C-suite level executives, preferably in public administration or a not-for-profit organization.
Experience and interest in internal and external communications, and partnership development.
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and experience with Adobe Acrobat and office equipment such as copiers, audiovisual equipment and recording devices.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Highly resourceful team player, with the ability to be extremely effective independently.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Demonstrated proactive approaches to problem solving with strong decision-making capability.
Forward looking thinker, who actively seeks opportunities and proposes solutions
Expert level written and verbal communication skills.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Candidates must consent to a pre-employment background check and drug screen, and must be able to provide two professional job references.
Full Time
Business Services
$70k-92k (estimate)
03/25/2024
05/07/2024
pridestaff.com
NASHVILLE, TN
1,000 - 3,000
1978
Private
MICHAEL MURPHY
$200M - $500M
Business Services
PrideStaff specializes in providing staffing and recruiting services for businesses.
The job skills required for Administrative Executive Assistant include Microsoft Office, Leadership, PowerPoint, Initiative, Confidentiality, Problem Solving, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Executive Assistant positions, which can be used as a reference in future career path planning. As an Administrative Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Executive Assistant. You can explore the career advancement for an Administrative Executive Assistant below and select your interested title to get hiring information.