QUALIFICATION EDUCATION:

Two-year degree with emphasis in accounting preferred, high school diploma required.

EXPERIENCE:

Minimum of two years business office experience, preferably with accounts payable and purchasing responsibilities.

ESSENTIAL JOB FUNCTIONS:

•  Prepare all agency purchase orders.
•  Responsible for maintenance of the purchase order system from requisition to distribution of completed purchase orders.
•  Responsible for placing all orders.
•  Communicate and work with office secretaries throughout the entire purchasing process.
•  Assure receipt of goods and services before payment.
•  Verify accuracy of bills with the appropriate personnel before payment.
•  Follow up on outstanding purchase orders with employees and vendors.
•  Responsible for education and training of users on the purchase requisition system.
•  Maintain vendor file for accounts payable including adding vendors as needed.
•  Maintain up to date W-9’s for vendors as needed.
•  Prepare and verify 1099 information and process 1099 forms.
•  Answer questions and receive information from vendors/agency staff regarding purchase orders.
•  Input and maintains scanning system, Laserfiche.
•  Process all expense reimbursement claims for staff.
•  Backup to accounts receivable and cash receipts process.
•  Assists with annual physical inventory counts.
•  Maintenance and upkeep of copiers and printers including coordinating service calls and assuring adequate supplies on hand.
•  Update and order forms and supplies utilized in the business office.
•  Assists with annual audit.
•  General accounting assistance.
•  Willingness to work extended hours to meet deadlines during peak workload periods.
•  Punctual attendance is vital and vacations must be coordinated.
•  Maintain harmonious working relationships with internal business partners.
•  Must be accurate, timely, detail oriented; possess strong analytical and problem - solving ability, be self-motivated with the ability to multitask in an environment with frequent deadlines.
•  Consistently demonstrate the ability to identify and solve complex issues.
•  Strong interpersonal skills and the ability to effectively communicate and provide excellent customer services.

COMMON TO ALL EMPLOYEES:

• Contributes to a positive and productive work, learning and team environment
• Believes in, advocates for, understands, supports and delivers the priority work of the AEAs, Iowa Public and Accredited Schools, the Iowa Department of Education and Prairie Lakes AEA
• Focuses upon agency and team efforts to deliver equitable, efficient and effective educational services that prepare Iowa children for a life well-lived
• Anticipates and responds to needs, requirements and expectations of clients resulting in acceleration, inspiration and innovation
• Demonstrates effective verbal, non-verbal, written, listening and visual communication
• Possesses effective interpersonal, collaboration, facilitation skills and is committed to relationships and partnerships, within and outside of the agency
• Exhibits self-motivation, reliability, organization, detail and quality and engages in continuous improvement of professional practice to build skills needed to perform job duties and meet agency goals and expectations
• Manages time effectively so that timelines are met and improved results are evident in learning, professional capacity and system effectiveness
• Problem solves by utilizing data-based decisions, preventing and resolving conflicts and providing comprehensive, high quality solutions
• Works with integrity and maintains confidentiality
• Models and integrates technology into daily work
• Leads professional development for at least one course, internally, externally or both
• Understands other duties and responsibilities may be assigned, according to current needs of the agency or districts served

PHYSICAL REQUIREMENTS:

• Ability to travel between schools and sites served
• Normal, routine levels of activity related to bending, carrying, climbing, hearing, lifting, reaching, sitting, standing, vision and walking, and may also involve above-average levels of activity at times that can’t always be anticipated