ACCOUNTS PAYABLE SPECIALIST

Location : Dana Point, CA

JOB DESCRIPTION

Provide support and guidance to customers and partners.

Responsible for full cycle of Accounts Payable.

High Volume invoice data entry with minimum of 300 invoices per week.

Management of Accounts Payable email inbox.

Perform reconciliations of identified AP / Vendor accounts.

GL Account Coding & invoice approval distribution.

Track monthly invoices and maintain current vendor accounts.

Reviews data contained in the general ledger, sub-ledgers and other financial systems to ensure accuracy and reasonableness of recorded financial transactions.

Pays vendors, contractors, and service providers by verifying transaction information; computing charges and refunds; preparing and mailing checks;

identifying overdue accounts and insufficient payments.

Prepares financial reports by collecting, analyzing, and summarizing vendor account information and trends.

Summarizes key financial and performance data and analyses as needed.

Performs month-end closing duties. Analyzes open payables, researches items over 30 days. Takes ownership of responsibilities and strives to improve processes and meet deadlines.

Vendor Maintenance including W-9 and prepares year end 1099’s, ACH vendor set up.

Processes Accounts payable, vouchers and prepares disbursements.

Other duties as assigned and necessary.

Prepare general ledger account analysis and reconciliation relating to both General Ledger and Subledger Accounts.

QUALIFICATIONS

Construction, manufacturing, or job costing experience preferred with 2-4 years of high-volume Accounts Payable experience.

Prior use of Viewpoint Construction Software a plus.

Highly accurate data entry skills.

Ability to work cooperatively with others.

Must be able to meet strict deadlines.

Dependability for work time schedule and attendance is crucial.

Strong communication and interpersonal skills. Must be able to interface with all levels of management, vendors, and customer base.

Ability to generate respect and trust from colleagues and internal constituents.

Excellent time management and organizational skills.

Self-motivated, ability to multi-task, work independently.

Adaptable and collaborative mindset.

Acute attention to detail and accuracy.

Ability to maintain confidentiality with highly sensitive information.

Proficient with MS Word, MS Excel, MS Outlook, and a variety of accounting software platforms (Timberline or Viewpoint, Concur).

Successful candidates will be required to complete an administrative background screen as part of the onboarding process.

Platinum Resource Group is a professional level consulting firm, providing resources to Fortune 1000 client companies in the areas of technology, human resources, accounting, finance, business systems and supply chain, on a contract and interim basis.

PRG has operations in Orange County, San Diego, Los Angeles, and San Francisco. As a W-2 employer we offer our consultants direct deposit bi-weekly payroll, health, dental, vision benefits, paid holidays, and referral bonuses.

Last updated : 2024-02-23