Planet Aid is seeking a dynamic and highly organized Executive Assistant to join our international Partnerships team. In this role, you will provide essential administrative and operational support to our Executive Director of Global Partnerships and the team, playing a critical part in connecting innovative projects in health, food security, and education with USG funding.

About the Role:

As the Executive Assistant, you will be instrumental in ensuring the smooth operation of our International Partnerships department. Your work will support the department's goals and contribute to the growth of new business opportunities internationally. This is your chance to make a meaningful impact on communities worldwide.

Key Responsibilities:

• Daily Administrative Duties: Manage an active calendar of appointments, complete expense reports, track and manage membership accounts and payments, and coordinate with consultants about contract execution and invoice payments.
• Communication and Correspondence: Compose and prepare correspondence on behalf of the Director, arrange complex travel plans, itineraries, and agendas, and compile documents for meetings.
• Financial Coordination: Work with the accounting office to make payments and generate monthly expense reports for the Director of International Partnerships' review and approval.
• Meeting Preparation: Secure, coordinate, and prepare partnership meetings for the partnership team, draft PowerPoint and other presentations for internal and external meetings.
• Data Management: Maintain all key elements and important data on the server, track websites, and update production plans. Building and improving the team's data processing and tracking using Excel and other project management software.
• Event Coordination: Analyze relevant conferences and networking opportunities, make recommendations for Planet Aid’s participation, and coordinate conference and seminar registrations, attendance payments, and travel arrangements.
• Training and Support: Manage, track, and train team members in navigating internal and external systems.
• Grant Development: Participate in the USG grant development process, including reviewing, editing, and coordinating proposal submissions to ensure compliance with requirements.

Qualifications:

• Education and Experience: Minimum of an associate degree preferred, with 7 years of experience as an Executive Assistant. Additional experience will be considered in lieu of a degree.
• Attention to detail: This position requires a high level of organization and attention to detail.
• Communication Skills: Excellent verbal and written communication, interpersonal skills, and the ability to work effectively across all levels of the organization.
• Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with database record keeping.
• Location: On-site at Planet Aid Corporate Headquarters in Elkridge, Maryland with limited hybrid flexibility.
• Travel: Willingness to travel to conferences, meetings, training, and Planet Aid sites as necessary (5%-10%).

Benefits:

Planet Aid offers a comprehensive benefits package, including medical, dental, vision, disability, 401(k) with match, paid holidays, sick days, and vacations.

Why Join Planet Aid?

At Planet Aid, you will be part of a 501(c3) nonprofit that is dedicated to driving sustainable development and making a lasting impact for people and the planet.

Planet Aid is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.