Part Time Executive Administrative Assistant

Your Opportunity:

You have the opportunity to be surrounded by, learn from and grow with the top 1% of real estate professionals in North America. Come grow with us as an Executive Assistant. We have a proven path and will provide you with the models, systems, tools, coaching, training, and accountability that ensure success. Show up with the will and commitment to succeed. In addition to creating a limitless growth path for your career, you also can earn opportunities for revenue share, growth share, vesting, investing, and earning an opportunity to become a part of our consulting team.

Who Develops You: Team Operator

What You're Great At:

You are an organized, methodical and driven professional with a servant leader's heart. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work and your ability to serve others. No task is too great or too small for you - your primary motivation is to support leaders and you do it well.

An Overview of What You'll Do:

• Support the Team Operator in all aspects of their work including building the business, working with their personal clients, calendar and database management, and email/correspondence management.
• Complete the listing launch and contract to close process for all transactions.
• Create timelines and follow-up processes/check-ins with agents to ensure all transaction deadlines are met resulting in a timely closing.

• Provide a world class client experience for clients through phone and email on behalf of the team through contract and beyond.
• Enter listing data, descriptions, and pictures into MLS.
• Prepare listing presentations and CMA's.
• Coordinate photography, staging, sign installation, and other listing launch functions.
• Own the collection and input of showing feedback for all listings.
• Act as the liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers.
• Read all aspects of contracts in order to execute obligations and to maintain accurate and compliant transaction files (inspection reports, receipts, bills, etc.)

• Schedule and confirm showings for buyers.
• Ensure all team receipts are obtained and submitted to the finance team.
• Manage your lead's social media accounts.
• Provide general administrative support including opening and distributing mail, answering phones, maintaining supplies, office equipment, and software.
• Prepare all marketing mailings.
• Keep your lead informed regarding any problems or issues that arise and help to develop solutions.
• Commit to weekly 1:1 coaching sessions, PLACE trainings, and Brivity trainings.

Skills You Have:

• Team player
• Strong written and verbal communication skills
• Proactive and able to take charge
• High level of attention to detail
• Comfortable speaking professionally on the phone to vendors and clients
• Ability to hold yourself and other accountable
• Able to adapt and pivot as needed
• Learning based and growth-minded
• Impeccably organized
• Knowledge of basic office suite software and calendaring systems
• Excellent time management skills

Required Background:

• Ability to write reports, business correspondence, and procedure manuals.
• 1 years experience in an administrative role
• Previous real estate experience is required for this role
• Previous CRM experience is highly preferred, experience in Command is a bonus
• A real estate license is not required to start this role, but is expected to be obtained within 6 months of employment
• A valid Oregon driver's license

Other Details:

• Compensation DOE, range from $20.19 to $25.96/hour
• This role is PART TIME (20-25 hours a week) and will be expected to be in office, Monday through Friday.

We are excited to meet the person(s) that truly believe they could be a match!