We are seeking a dynamic and results-driven Office Administrator for USA who maintains office operations by receiving and distributing communications, maintaining supplies and equipment, picking-up and delivering items. serving customers. Besides that, Administrator is in charge of car fleet management, monitors the work of the drivers, arranges their schedule and controls the attendance.
Job Functions, Responsibilities & Authorities:
Office Administration:
• Preparing letters, reports, memos, other documents required.
• Answering phone calls and directing them to appropriate parties or receives and forwards messages.
• Reviewing and analyzing incoming memos, letters, submissions and reports to determine their significance and correct distribution.
• Create, transcribe and distribute meeting agendas and minutes • File and retrieve project documents, records and reports.
Car fleet management:
• Supervise office drivers and coordinate their daily work.
• Approve attendance for office drivers
• Manager the pick-up and drop-off of PIPECARE personnel and guests
• Providing assistance for activities such as coordination between various departments, reviewing reports, conducting studies and correspondence.
Documentation & Reporting:
• Providing information from one department to another as requested.
• Execute any other duties as assigned by Supervisor.
Competency Requirements: 
• BS degree or equivalent in a relevant discipline Job Experience
• 2 years office administration background
•Ability to work proactively in a professional, confident manner
• Ability to work under pressure and to tight deadlines Knowledge
• Knowledge of office administration
• Knowledge of human resource management and supervision
• Ability to maintain a high level of accuracy in preparing and entering information Skills
• Excellent interpersonal skills
• Team building skills
• Analytical and problem solving skills
• Decision making skills
• Effective verbal and listening communications skills
• Attention to detail and high level of accuracy
• Very effective organizational skills
• Computer skills including the spreadsheet and word processing programs, and e-mail at a highly proficient level
• Stress and time management skills
Accountability:
• Maintains office operations by receiving and distributing communications
• Maintaining supplies and equipment; picking-up and delivering items; serving customers