Description

Pine Tree Society helps people discover lives of passion and purpose. We transform the lives of thousands of people with disabilities (and their families) each year. When you join us at Pine Tree Society, you’ll be part of an organization that helps Maine people lead richer, more socially connected lives.

Pine Tree Society is seeking an experienced HR Generalist to provide a range of human resources services and partner closely with our leaders on recruitment, onboarding, and benefits administration. This position is located in Bath, Maine and will require travel to other Pine Tree Society locations in Auburn, Scarborough, and Rome.

Do you enjoy recruiting, but are looking to expand your human resources role by taking an active role in onboarding and benefits administration? If so, we’d love to hear from you!

The Human Resources Generalist is responsible for managing specific HR functions to support the overall HR objectives for Pine Tree Society. Expertise is concentrated in specialized areas, with main focuses on recruiting, onboarding, and benefits administration.

This customer-oriented position is essential to the overall administration, confidentiality, and coordination of the agency HR functions by supporting an employee-oriented, high-performance culture that emphasizes empowerment and an ongoing development of a superior workforce.

This position partners with Senior HR manager for recruiting and onboarding initiatives and takes the primary lead in advertising, screening, interviewing, and making recommendations for new hires.

The HR Generalist, with the support of the Senior HR Manager and HR Coordinator, will administer employee benefits acting as liaison between employees and insurance brokers/carriers and is responsible for annual enrollment periods.

Essential Responsibilities: (other duties as assigned)

Recruiting:

• Manages the full-cycle recruitment process, including sourcing, screening, interviewing, and onboarding new team members.
• Collaborates with Senior HR Manager and hiring managers to understand staffing needs and develop a clear understanding of the required skills and qualifications for open positions.
• Utilizes various channels such as job boards, social media, professional networks, and referrals to actively source and attract diverse and qualified candidates.
• Engages with potential candidates through email, phone calls, and networking to establish initial contract and generate interest in the organization.
• Conducts initial phone screening to provide overview of Society and positions, confirming candidates understand the role, the schedule for the position, pay ranges, answer any preliminary questions, and schedule interviews if applicable.
• Communicates with hiring supervisor and makes recommendations for interviews for those with strong screening results.
• Coordinates and schedules interviews.
• Participates in interviews to assist Director, Manager, or Supervisor in assessing candidates’ skills, qualifications, and cultural fit within the Society.
• Provides feedback and information to candidates and hiring managers throughout the recruitment process.
• Maintains accurate records of candidate information and recruitment activities.
• Collaborates with external recruiter when necessary for specialized positions.
• Builds and maintains relationships with HR professionals, attends job fairs, and participates in networking events to expand talent pool.

Onboarding/Offboarding:

• Extends conditional offers and, upon acceptance of offers, initiates the onboarding process following the HR New Employee Checklist.
• Conducts background checks (employee, volunteers, and interns) and reference checks for new team members.
• Assists onboarding employees with Onboarding process via Paylocity ensuring all tasks have been completed prior to hire date.
• Conducts HR orientations and schedules IT orientations.
• Educates new employees on policies, procedures, benefits options, and benefits enrollments.

Benefits Administration:

• Administrates benefits including, but not limited to; health, dental, vision, life and short term disability insurance, EAP, FSA, HSA, HRA.
• Partners with Senior HR Manager on 403(b) retirement plan.
• Coordinates annual open enrollment.
• Ensures all employees are educated on the benefits for which they are eligible based on their employment classification.
• Collaborates with insurance broker to make certain that benefit plans are administered in accordance with federal and state regulations and that plan provisions are followed.
• Reconciles monthly benefits statements, tracking new and terminated enrollments for accuracy.

HR Administrative Support:

• Provides basic interpretation of agency policies and procedures when there are questions. Consults with Senior HR Manager as needed.
• Maintains employee records and ensures compliance with all applicable laws and regulation.
• Responds to reference checks and verification of employment status inquiries.
• Conducts and maintains background checks required for volunteers, interns, and staff credentialing as needed.

Payroll:

• Reviews and approves biweekly payroll processed by HR Coordinator.
• Serves as backup for payroll processing when HR Coordinator is unavailable.
• Receives Employee Action Forms (EAF) and processes payroll related changes as indicated and approved in HR Coordinator’s absence.
• Follows Wage and Hour law as required by the Fair Labor Standards Act. Notifies Senior HR Manager of any Wage and Hour concerns identified through timesheet review and payroll processing.

Qualifications; knowledge, skills and abilities:

• Proven experience as a recruiter, demonstrating a strong understanding of recruitment processes and best practices.
• Familiarity with local and national employment laws and regulations to ensure compliance throughout the recruitment process.
• Strong organizational skills and attention to detail including the ability to organize time effectively and remain flexible to effectively meet competing demands requiring skill and attention.
• Excellent written and verbal communication skills with the ability to communicate respectfully with all personality styles.

Job Type: Full-time

Salary: $25.00 - $28.00 per hour

Expected hours: 40 per week

Requirements

Education/Experience:

• Bachelor’s Degree in human resources or business-related field preferred.
• Minimum of three years’ recruiting experience.
• Minimum of three years’ experience in benefits administration preferred.
• PHR or SHRM-CP certification preferred.