Job Overview

The Administrative Assistant/Office Admin is a key member of our team, expertly blending administrative responsibilities with hands-on warehouse tasks. This role is essential for supporting executives and teams to ensure efficient daily operations.

Key Responsibilities:

● General support to visitors and management of front office activities.

● Organization and scheduling of appointments, meetings, and management of multiple calendars.

● Accurate recording of meeting minutes and maintaining them for future reference.

● Handling of travel arrangements and accommodations for company travel.

● Management of email correspondence, including memos, letters, reports, and E-sign requests.

● Maintenance and updating of the CRM database.

● Support for inventory management and regular audits.

● Active involvement in kitting and fulfillment tasks within the warehouse.

● Maintenance of office and warehouse spaces, ensuring cleanliness and organization.

● Participation in the creation and updating of office policies and procedures.

● Supervision and support of office staff in daily operations, including payroll and time logging.

● Reconciliation and submission of expense reports for approval.

● Preparation and facilitation of contracts, letters, presentations, and analytical reports.

● Handling of payments to vendors and service providers.

● Coordination of logistics for shipping and receiving, particularly for trade show equipment.

● Requirement of a vehicle for running errands and managing deliveries to services like FedEx.

● Preference for candidates with experience in printing and laminating.

● Effective collaboration with offshore employees and other team members.

● Willingness to undertake additional duties as required.

Qualifications:

● Exceptional organizational and multitasking skills.

● Strong communication and interpersonal abilities.

● Knowledge of office management procedures and basic accounting principles.

● Proficiency in MS Office and CRM software.

● Ability to work both independently and as part of a team.

● Previous experience in a similar role, focusing on administrative and operational tasks.

● Valid driver’s license and personal vehicle for work-related errands.

Job Type: Full-time

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Are you currently residing in Tucson, AZ?

Experience:

• Administrative: 2 years (Preferred)

Ability to Commute:

• Tucson, AZ 85705 (Required)

Work Location: In person