Administration Assistant - HR Specialist

Join Our Life-Saving Team in Phoenix, Arizona!

Are you ready to elevate your career to new heights? PHI Health is looking for dynamic, driven individuals to join our Human Resources team. We are committed to providing top-tier emergency medical services with unmatched speed and efficiency, saving lives when every second counts. By supporting our mission from the ground, you will play a crucial role in orchestrating the seamless operations that keep our advanced fleet soaring and our patients safe.

As an Administrative Assistant, you'll collaborate with some of the best minds in the industry, driving initiatives that enhance our services and expand our reach to those who need it most. If you're passionate about making a difference and thrive on challenges, PHI Health offers an extraordinary opportunity to impact lives and develop your professional career in a meaningful way.

Who We Are:

PHI Health is the leading air ambulance provider in the United States. With an unmatched safety record and the best aviation, medical and communication specialists in the field, we set the standard in the air medical industry. We transport more than 22,000 patients each year from our more than 80 bases across the country, all while offering services and outreach education to local communities and leading healthcare systems. Our mission is simple: move communities to health while maintaining the highest standard of safety, period.

Job Summary: 

Under the supervision of the Chief Human Resources Officer, this position is responsible for providing advanced, skilled administrative support. Duties include project management, typing, correspondence composition, scheduling meetings, coordinating travel arrangements, maintaining company manuals and forms, managing the onboarding process for new hires, helping with the drug and alcohol documentation, and other related administrative support activities.

Responsibilities include:

• Proficient knowledge of Microsoft Office software (Word, Excel, PowerPoint, Access) and Windows computer applications.
• Includes merging, developing complex tables and forms, preparing general office correspondence, maintaining computer files.
• Must be able to effectively organize and monitor a successful workflow to meet required calendar deadlines.
• Other duties as may be assigned.
• Maintain schedule for the Vice President of Human Resources
• Initiate and validate background screens for new and rehired employees
• Assist Human Resources Generalist with offer letters for new employees
• Send onboarding documents to new hires
• Post PHI job postings
• Complete I9's for newly hired and rehired employees
• Validate DOT Employee Records to include Pre-employment applicant questionnaire, drug test results, PSN's, PRIA Records, and Drug and Alcohol Policy, Drug and Alcohol Presentation

Compensation and Benefits

• We offer a range of competitive pay and benefits package to keep our teams happy, healthy, and invested.

Schedule

• 5 & 2
• Phoenix, AZ

The successful candidate will have:

• High School diploma or equivalent required
• Requires four years of progressively responsible secretarial experience, preferably in a healthcare or aviation environment.
• Expertise in Microsoft Office products and Windows computer applications a must.
• Requires excellent skills in grammar, spelling, punctuation and organization.
• The incumbent must possess effective human relations and communications skills in order to interface with all levels of management, staff and the public.
• Must be able to read, comprehend, write and speak English fluently.
• Must be able to maintain confidentiality at all times.
• Must be able to effectively compose correspondence and independently prioritize workflow.
• Must be able to produce high quality, high volume work rapidly and on a consistent basis.
• Must be able to work with frequent interruptions and work on multiple projects simultaneously.
• Familiarly with Training Management System and Learning Management System software (Fox Britannica preferred)
• This position is designated Safety Sensitive for purposes of the Arizona Medical Marijuana Act.

Our Core Competencies:

• Safe. We are absolute in our belief in the tenets of Destination Zero and that Zero is not only achievable, but the only acceptable outcome.
• Efficient. We are focused on outcomes that are smart and responsible by making the best use of our resources to maximize overall productivity and achieve sustainable profitability as a high performing organization. 
• Quality. We are committed to ensuring excellent organizational performance which produces sustainable and reliable outcomes.
• Service. We are dedicated to the service of our customers, our communities and each other.

The PHI Health Advantage

For more than 40 years, our company has been providing critical air medical transport services across the country. As an organization, we outfit each aircraft we fly with the most advanced technology, subject our crews to the most rigorous protocols and training and pioneer the most-forward thinking safety program in the country.

Everything that we do comes back to the safety of our crew and our patients. Our accident rate is well below the national average and we were the first to receive the Vision Zero Aviation Safety Award. This belief has guided us towards a number of industry firsts and has given us the highest safety rating in the industry.