Established in 1976, we are a reputable full-service civil engineering, land surveying, and land use consulting firm. Specializing in high-end residential development and design, we offer a comprehensive range of services, from residential remodels to large lot subdivisions. At our core, we prioritize responsiveness to our clients and community needs. Maintaining a delicate balance between city, county, or state officials and our clients, we foster a friendly atmosphere conducive to constructive collaboration. As a family-oriented business, we pride ourselves on our easy-going staff and laid-back work environment, work schedule flexibility, ensuring a harmonious workplace that promotes productivity and creativity.

We are seeking a proactive, self-starting individual who is detail-oriented and organized to join our team. The ideal candidate will have a strong administrative background and excellent communication skills.

Example Duties:

• Administrative Tasks: Handle day-to-day administrative tasks such as managing correspondence, answering phone calls, facilitating proposals, greet and assist visitors in a professional manner, scheduling appointments, and organizing meetings.
• Office Operations: Oversee office operations to ensure smooth functioning, including maintaining office supplies, equipment, and facilities.
• Record Keeping: Maintain and organize records, files, and databases, ensuring accuracy and confidentiality.
• Communication: Facilitate communication within the office and with external stakeholders, ensuring effective information flow.
• Policy Implementation: Implement and enforce company policies and procedures, ensuring compliance with regulations and standards.
• Event Planning: Coordinate office events, meetings, conferences, or special projects as needed.
• Vendor Management: Liaise with vendors and suppliers, negotiate contracts, and ensure timely delivery of goods and services.
• Problem Solving: Address any issues or concerns that arise within the office, resolving conflicts and finding solutions to challenges.
• Health and Safety: Ensure compliance with health and safety regulations, maintaining a safe and healthy work environment for employees.

Requirements:

• Administrative Experience: Proven experience in administrative roles, demonstrating proficiency in tasks such as email correspondence, scheduling, and record keeping
• Office Management Experience: Previous experience in office management or similar roles, with a track record of successfully overseeing office operations and ensuring efficiency.
• Communication Skills: Strong communication skills, both verbal and written, with the ability to effectively interact with employees, clients, and external stakeholders.
• Organizational Skills: Excellent organizational skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Problem-Solving Skills: Demonstrated ability to identify issues, analyze situations, and implement effective solutions to resolve problems that arise within the office.
• Technical Proficiency: Proficiency in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment and systems.
• Customer Service Skills: A customer-focused approach with the ability to provide exceptional service to both internal and external customers.
• Team Player Mentality: A collaborative mindset with the ability to work effectively as part of a team and foster a positive work environment.

This position offers the opportunity to work in a dynamic environment where your skills will be valued. If you meet the requirements and are looking to grow in an administrative role, we encourage you to apply.

Job Type: Full-time

Pay: From $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Experience:

• Administration: 2 years (Preferred)

Ability to Commute:

• Westlake Village, CA 91361 (Required)

Work Location: In person