PART TIME POSITION MONDAY-WEDNESDAY, 8AM-4PM

 Position: Receptionist

 Reports to: Human Resources

Summary: The Receptionist responsibilities include answering phones, welcoming the public, distribution of mail and faxes. Preparing all shipping documentation for all packages for the entire company. Miscellaneous duties including the maintenance and ordering of office supplies for various departments.

 Organizational

Level: Office Personnel

 Classification: Overtime Eligible

Major Activities

1. Answering phones lines and transferring all calls accordingly.
2. Welcoming all visitors, check I.D.’s and have them sign into the Kiosk and give them their printed badge to wear. Inform the person they are visiting that their party is here.
3. Scanning documents to accounts payable and project management. 
4. Receipt and distribution of Company mail and packages.
5. Ordering of office supplies, and miscellaneous Company needs. Maintain storage room of office supplies and distribute to office personnel as needed.
6. Shipping of all FedEx, UPS for entire company.
7. Making calls for maintenance problems within the building.
8.  Stocking kitchen and Supply cabinet for miscellaneous items.
9. Activate and deactivate and add proper access levels to badges.
10. Tasks as assigned by Senior Management.
11. Will comply with all current and future security and compliance requirements.
12. Ordering food for company events. 
13.  Assist employees with orientation/compliance training. 
14. Set up interviews for applicants.
15. Transfer all documents from active folder to inactive folder for all employees that are terminated. 
16. Put together files for new/ temp hires for orientation class. 

 Employment Standards

 Education/Experience:

High school diploma or equivalent. At least 1-year experience answering phones for a small to midsize company with multiple lines.

Knowledge and Skills:

Pleasant phone voice and personality. Good communication skills. Good typing skills with knowledge of Word, Excel and Microsoft Outlook. Must be organized and detailed. Must read and write English.

 Physical Requirements:

Sitting for long hours at a time. Lifting to 15 lbs. 

 Languages:

Must be bilingual in Spanish.