Department: University Life - Mason Recreation

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type: On Site Required

Pay Band: 03

Salary: Salary range starting in the low $50k's; commensurate with education and experience

Criminal Background Check: Yes

Financial Background Check: Yes

About the Department:

Mason Recreation meets the diverse needs and interests of the Mason community by providing programs, services, and facilities that are innovative, comprehensive, inclusive, and of unsurpassed quality. Mason Recreation inspires an inclusive atmosphere that fosters lifelong well-being for the University's diverse students and community through active experiences, education, and engagement.

About the Position:

Reporting to the Finance and Business Manager, the Coordinator of Business Services plays a lead role in the fiscal management of the department and in the scheduling for the department. The Coordinator of Business Services plays a supporting role in securing fundraising sponsorships and improving alumni engagement. This role works primarily with Banner and Fusion in order to create annual and monthly reports, and to reconcile accounts. The position will be located at the Fairfax Campus in the Aquatic & Fitness Center.

Responsibilities:

• Fiscal Management:
  • Review monthly financial results from memberships, sales, The EDGE, other business functions and prepare and submit monthly reports;
  • Process EDGE client payments in Fusion software and EDGE credit card sales;
  • Ensure appropriate client billing for memberships, EDGE sales, and summer camps;
  • Assist in resolving financial over/short deposit discrepancies in Fusion;
  • Be knowledgeable regarding all aspects of the Fusion software, Touchnet, and Freedom Pay and their implementation within the department's operation;
  • Be responsible for completing the annual membership and facility usage report;
  • Work with the Associate Director, University Life Technology as it pertains to operation of the Fusion software;
  • Submit monthly reports that reflect the operation, ensuring that fiscal policies and procedures are compliant with the University's;
  • Process financial transactions including purchase orders, PCard transactions, travel reimbursement and other payments;
  • Complete the necessary process to maintain Fusion's accounting ledger to have a zero balance at year's end;
  • Work with the Finance and Business Manager as it pertains to account reconciliations, audits and end of year projects; and
  • Monthly financial reconciliation.
• Scheduling for the Department:
  • Schedule indoor and outdoor campus recreation facilities for student organizations, faculty and staff, and community organizations;
  • Ensure facilities are scheduled in an equitable manner;
  • Monitor daily use of activity areas to ensure maximum participation; and
  • Develop and publish weekly schedules for all facilities.
• Sponsorship and Alumni Engagement:
  • Support the Finance and Business Manager in obtaining fundraising sponsorships for the annual Mason Open Golf Tournament or other events; and
  • Support the Finance and Business Manager with planning alumni engagement activities.
• Professional Development:
  • Work with supervisor to create an individualized professional development plan;
  • Continue to develop professionally through membership and participation in applicable professional organizations and developmental workshops; and
  • Represent Mason Recreation on divisional and University-wide committees; represent the institution on regional/national committees.

• Departmental Support/Other Duties:
  • Commitment to making an active and meaningful contribution to the university's well-being initiative;
  • Support and take an active role in Mason Recreation departmental special events;
  • Participate in the collection and analysis of quantitative and qualitative data to support departmental improvement; and
  • Perform other duties as requested.

Required Qualifications:

• Associate's degree in related field or equivalent combination of education and experience;
• Experience typically obtained within two years in the following areas:
  • Modern business practices;
  • Budgeting & Revenue generation;
  • Computer/information systems;
  • Customer service;
  • Database software;
  • Cash handling;
• Knowledge of fiscal policies and procedures;
• Demonstrated knowledge of budget processes;
• Demonstrated organizational and problem-solving skills;
• Ability to act with integrity and professionalism;
• Ability to foster a positive work environment and encourage collaboration and teamwork;
• Ability to have a commitment to an active and meaningful contribution to the university's well-being initiative;
• Demonstrated excellent customer service, oral and written communication skills;
• Demonstrated proficiency with MS Office programs (Word, Excel, and PowerPoint); and
• American Red Cross AED, CPR and First Aid certification or ability to obtain within 30 days of hire.

Preferred Qualifications:

• Bachelor's degree in related field;
• Experience with Fusion and Banner or related system; and
• Demonstrated knowledge of Fusion and Banner or related system.

Instructions to Applicants:

For full consideration, applicants must apply for Coordinator of Business Services at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date: April 4, 2024

For Full Consideration, Apply by: April 25, 2024

Open Until Filled?: Yes