Closing Date:
Until Filled Summary:
Performs financial record keeping duties associated with the processing and completing of accounting transactions for various accounts. Assumes responsibility for one or more elements within a complete accounting system such as customer accounts receivable, accounts payable cash, fund accounts, and limited-scope financial summary data.
Essential Duties & Responsibilities:
The Accounting Technician is capable of performing all of the following, however, will usually specialize in cash, accounts receivable, account payables, or related area.

• Prepares and processes accounts payable information to comply with various payment timetables. Verifies and reconciles documentation of merchandise and services received against claims, invoices, purchase orders, and packing slips.
• Assists others with resolving problems with accounting transactions and adjustments such as credit memoranda, undocumented purchases and invoices, goods and services not received, returned or refund checks.
• Monitors transaction status such as payment histories, partial payments, past due charges, merchandise back orders, POs as payables, POs as rollovers for the new fiscal year, and end-of-year payables cutoff.
• Prepares backup documentation for accounting transactions such as checks mailed. Reviews and verifies that vendor statements and/or paid invoices have been posted to correct accounts. Prepares payment schedules and current check listings. Maintains records of check documents and payment histories.
• Provides support toward establishing vendor/contractor accounts. Secures appropriate signatures and other supporting information contained in files.
• Receives cash and cash equivalent from a variety of sources. Verifies amounts and balances to supporting documentation. Enters information into appropriate accounts as required. Prepares deposits and other transmittals.
• Reconciles and compiles periodic reports to show statistics such as cash receipts, accounts payable, and accounts receivable. Trace transactions through previous accounting actions to identify and correct discrepancies.
• Prepares documents such as invoices and account statements. Follows up with customers on account balances that are outstanding, or involve multiple fiscal years. May recommend remedial action, write-off of account balances, or settlements negotiated to resolve account disputes and delinquencies.
• Creates and maintains files containing contract and tax withholding information for manual monthly payments and verifies payment authorization. Sets up and maintains various tickler files for recurring transactions.
• Reviews and processes miscellaneous items related to accounts payable and accounts receivable such as credit cards and open purchase orders.
• May identify, verify and correct standardized account codes and available and qualifying budgets.
• May prepare or assist with journal entries for general ledger following established instructions and procedures for corrections and other adjustments.
• May prepare financial reports or supporting information for reports such as sales tax and Form 1099. Reconciles cash, accounts payable and receivable, and other current accounts.
• Provides administrative support to projects and special assignments that require getting information and cooperation from other departments and vendors.
• May prepare correspondence relating to assigned responsibilities.
• Performs other duties as assigned that support the overall objective of the position including those performed by accounting technicians and other clerical staff.

Qualifications:

• Knowledge and Skills:
  • Requires a working knowledge of the principles, practices, and terminology of financial and statistical record keeping and accounting data entry practices. Requires a working knowledge of governmental and fund accounting procedures for accounts payable, accounts receivable, cash management and disbursements. Requires a working knowledge of computer-aided accounting systems to maintain accounts, enter accounting transactions, and extract detail and summary information. Requires basic knowledge of financial statements and accounting performance (variance) reports. Requires a working knowledge of office clerical procedures and computer-aided office productivity software. Requires sufficient writing skills to prepare routine business correspondence, document work processes, and write account footnotes. Requires sufficient math skills to compute totals, extensions, portions, ratios, quotients, and percentages. Requires sufficient human relation skills to convey policies and procedures and to deal cooperatively with others on accounting transactions.
• Abilities:
  • Requires the ability to perform the functions of the position. Requires the ability to learn and apply accounting rules and procedures, sales and use tax requirements and schedules, and procedures for electronic transfer of accounting information. Requires the ability to learn various vendor accounting requirements and cycles. Requires the ability to search, compile, and interpret accounting data. Requires the ability to maintain accurate and retrievable files, records, audit trails and trace transactions to original entries. Requires the ability to perform accounting and general math computations quickly and accurately. Requires the ability to organize and prioritize work to meet deadlines and timetables. Requires the ability to work cooperatively with individuals and work teams within and outside the department, including vendors and outside agencies. Requires the ability to access and use a computer, common office productivity software, and specialized accounting software to access databases.

Education and Experience:

• High School diploma or GED.
• College-level curriculum in bookkeeping or business practices and 3 years experience in a production oriented financial record keeping capacity.
• Additional higher education in accounting may substitute for some experience.

Licenses and Certificates:

• May require a valid driver’s license.
• Typing Certificate 40 NWPM (must be dated within 1 year of job close date)
• District Clerical Screening Test

Application Document Requirements:

• Resume
• High School diploma or GED.
• Typing Certificate 40 WPM (must be dated within 1 year of job close date)
• District Clerical Screening Test

The District offers the Clerical Screening and Typing test. Please visit the Human Resources Testing Pageto review testing information and to register for testing if you need to meet this requirement
Salary and Terms of Service:
Salary range (1) $26.66 - $32.32 per hour, eight (8) steps, eight (8) hours per day and five (5) days per week (M-F), 12 months per year. Holidays, sick leave and vacation benefits. Prepaid family dental, medical, and vision insurance, prepaid life insurance plan for employee only.
Required Application Procedure:
Apply Online. An online application and all documents supporting the application requirements noted above must accompany your application by the closing date in order to receive consideration for this position. It shall be the applicant's responsibility to supply copies of all documentation, letters of recommendation etc. or other related materials.
Selection Procedure:
A screening committee will evaluate each application, personal resume, and other letters of reference. Interviews will be scheduled for qualified applicants. If after interviews suitable applicants are not found, the search will continue. As required by California State Law, should you be employed by the District, your fingerprints will be taken and submitted to the Justice Department and the FBI for a background check. Processing fee will be at applicant’s expense.