Description

• $373 Monthly Confidential Stipend & 3% Bilingual Stipend

• Are highly organized
• Practice outside the box thinking
• Are loyal, trustworthy, supportive, and confidential
• Have an excellent memory
• Finish work ahead of schedule simply because you can
• Can independently run an office and work with a boss who is always busy
• Can self-manage in completing tasks
• Anticipate the needs of your boss
• Are a great scheduler with an amazing level of attention to detail
• Have excellent technology skills
• Hate your work area being a mess
• Are known as "cool under pressure"
• Are great at juggling tasks
• Are a team player

Examples of Duties

1. Organize and manage a division office assuring efficiency of the office operations and staff; coordinate communications; relieve the administrator of administrative detail; maintain calendar for the administrator; schedule and arrange appointments, meetings, conferences and travel accommodations as necessary.
2. Review, research and summarize a variety of financial, statistical and administrative information; prepare related reports and correspondence.
3. Design, format, create and produce District master calendar, including collection of data, formatting of calendar, and selection of color and design of cover and inside graphics.
4. Screen office and telephone callers; tactfully answer and assist in resolving parent concerns and complaints; answer questions and provide information concerning office functions and activities in accordance with established procedures; take messages and refer callers to appropriate personnel.
5. Provide information to other District departments, personnel, students, parents, outside agencies and organizations and the public as necessary; interpret and explain State and Federal laws and guidelines, District policies, programs, rules, requirements and procedures.
6. Maintain an understanding of the programs and functions of the division and their relation to the District operation as a whole; maintain a variety of complex records and files related to division operations and functions including material of a confidential nature.
7. Prepare and assemble Board agenda items, assuring the inclusion of required backup materials.
8. Prepare and distribute meeting notices and agendas; attend meetings, workshop and conferences to record proceedings or receive information; prepare and distribute comprehensive minutes of meetings, workshops and conferences.
9. Maintain yearly calendars for all site administrators, including Learning Directors and administrative interns, as well as department administrators/managers; obtain site coverage for site administrators for absences for vacation or health related reasons.
10. Maintain and monitor department expenditures; order, receive, inventory, store and distribute office supplies and forms.
11. Operate a variety of office equipment, including computers and related word processing and other software applications as required; operate all other modern office equipment as required.
12. Review and access confidential information that contributes significantly to the development of management positions with respect to employer-employee relations; assist in the preparation of materials that develop or present management positions with respect to employer-employee relations. GC 3513 (f).
13. Perform related duties and responsibilities as required.

Employment Standards

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Five years of increasingly responsible administrative or secretarial experience, including two years in responsible education administration and one year of supervisory lead responsibility.
Training: Equivalent to the completion of the twelfth grade supplemented by college level course work from an accredited college or university in education, human resources, business administration or a related field.

Supplemental Information

***For your application to be considered, it must include the following items. Applications which are incomplete at the time of submission will not be considered. Documents may not be added at a later date. For any questions, please contact us at 805-385-1501 ext. 2071***

• A completed online application including work history and educational background (do not say "See Resume.")
• A current resume in .pdf format (attach to application).
• A letter of interest addressed to the Assistant Superintendent, Educational Services in .pdf format (attach to application). Your letter should include the following:
  • Why you are the best person for this position
  • Why you would like to join the Oxnard School District team
• Answers to all supplemental questions

Come Join Our Team!

• Follow your child's school schedule (non work days for summer, winter, spring break)
• Professional Growth Awards Program
• up to 16 paid holidays
• Minimum of 6 vacation days
• Monday-Friday work schedule
• Retirement secruity-CalPERS pension

Self-Insured Schools of California (SISC) and Blue Cross (PPO) Choice of contract or non-contract physicians. Dependent Coverage: Spouse and unmarried children to age 19 or to age 25 if full time student.

OR

Kaiser (HMO) Need a Primary Care provider. Dependant Coverage: Spouse and unmarried children to age 19 or to age 25 if a student.

AND

Delta Dental Benefits are payable at 100% in PPO network or 50% out of network of covered charges for benefits received during the first calendar year of eligibility.

AND
Vision Service Plan (VSP)covers one vision examination and one set of lenses each twelve month period. VSP will make an allowance toward the cost of "Elective Contact Lenses."

AND

Prudential Life Insurance $10,000/member and $1,500/Dependents