Position Overview

This position contributes to Ownby Design's overall mission by leading and supporting seamless fiscal, operational and human resource management systems, procedures, and processes. This is a full-time, salaried position with benefits.

Primary Responsibilities

The DFO has primary responsibility for overseeing all budget and fiscal functions, policies and procedures. The DFO also oversees human resource functions, IT and systems, procurement, and facilities. S/he also supervises the Administrative Team.

• Lead the annual budget development process, monitor expenditures and variances, and proactively update income and expense projections;
• Chart cash flow and ensure cash flow needs;
• Prepare monthly financial reports including job profitability reports;
• Oversee tax preparation and filing including monthly sales tax;
• Supervise Administrative Team to ensure timely and accurate bookkeeping, bank deposits, receivables and payables;
• Prepare Client Draw requests with client account reconciliation.
• Negotiate, prepare, and monitor all vendor and consultant contracts;
• Perform all balance sheet reconciliations (bank accounts, investments, prepaids, deposits, accruals, depreciation, etc.) and prepare month-end close;
• Select, set up, and manage fiscal and payroll systems to ensure timely and accurate use and reporting;

• Oversee payroll, benefits administration, recruiting, onboarding, off-boarding, employee check-ins and exit interviews, and other human resource needs;
• Responsible for all human resources (HR) functions including hiring practices, employee review policies, professional development, and other HR activities;
• Assure compliance with applicable HR, employment and personnel laws and regulations;
• Maintain updated personnel and operations policies and procedures and ensure compliance;
• Train and orient staff on personnel policies and procedures; and
• Oversee hiring and supervision of all administrative staff.

• Oversee management and maintenance of all office systems and facilities;
• Oversee organizational insurance policies and ensure organization is adequately covered;

Professional Qualifications

• At least 5 years of professional experience in financial and operations management;
• Able to set priorities and multi-task while maintaining accuracy and meeting deadlines;
• Excellent communications skills, including during tough negotiations and in light of staff adjustment to adhere to new policies and procedures;
• Personal qualities of integrity, credibility, and dedication;
• Ability to thrive as part of a team with diverse experience, expertise, skills and objectives;
• Bachelor’s degree preferred.
• Experience in Residential Construction, design or development preferred

Job Type: Full-time

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Scottsdale, AZ 85251: Relocate before starting work (Required)

Work Location: In person