Talent Acquisition Coordinator
6-month contract with possible extensions
Hybrid schedule - 3 days onsite/2 days remote
$23-$26/HR based on health benefits
North Chicago, IL

Are you currently working in recruiting and have strong attention to detail, communication skills, ability to problem solve, and the desire to learn and build strong relationships with colleagues then Orion Group has your next opportunity waiting for you!

Orion Group is looking for a polished and motivated individual to join our pharmaceutical client's Talent Acquisition team.

As a Talent Acquisition Coordinator, you will provide high touch, administrative support to the Talent Acquisition recruiters, including coordinating schedules for virtual, on-site and travel interviews. To succeed in this role, you will need to be detail oriented, an excellent communicator with internal and external stakeholders, and possess strong time management skills to prioritize multiple tasks.

Talent Acquisition Coordinator Responsibilities:

• Coordinate a high volume of virtual and on-site interview schedules to support the recruitment

team and business needs.

• Adhere to Talent Acquisition Coordinator Team expectations and guidelines for interview

scheduling timelines.

• Provide timely correspondence to internal and external candidates advising on interview status.
• Provide candidates with a high touch customer service experience, ensuring accurate

representation of AbbVie.

• Manage clear communication with recruiters, hiring managers and interview teams throughout

the interview processes. Engage recruiter when obstacles occur in scheduling process.

• Partner with administrative assistants within all levels of the organization, including VP and C-

Suite, for scheduling support.

• Oversee coordination of on-site interviews, including partnering with AbbVie's travel vendor to

arrange domestic travel and accommodations and managing the candidate reimbursement process.

• Guarantee interview schedules and receipts are accurately captured to ensure compliance to

federal mandates.

• Ensure schedule accuracy and confirm finalized interview details with the interview team and

candidate two days prior to interview date.

• Manage requisition and candidate workflow in the applicant tracking system.
• For high level candidates, personally escort them through their interview day to maximize the

opportunity to provide a world-class candidate experience.

• Attend weekly team meetings and share current scheduling volume. Assist colleagues when

appropriate to ensure work is evenly distributed among the coordinator group.

• Self-motivated in problem solving and taking initiative to find solutions for day-to-day obstacles. * Prioritize relationship management with colleagues, recruiters, hiring managers and HR

stakeholders.

• Ownership of workload and nuances within assigned business function.
• Constantly increase knowledge base and contribute to process improvement.
• Participate in quarterly team meetings/presentations, while engaging members on relevant

industry topics.

Talent Acquisition Coordinator Qualifications:

• Minimum of a bachelor's degree required. Degree in Human Resources is preferred.
• Minimum of 2 years of previous experience in staffing coordination or in an HR environment.

• Excellent communication skills (verbal and written) are required to interact extensively with

• Excellent organizational and customer service skills, including email/phone etiquette, attention

to detail, follow-up, and can-do attitude.

• Effectively handles multiple tasks and ability to prioritize workload.
• Strong MS Office experience, especially Outlook, Word, Excel, and PowerPoint.

Our role in supporting diversity and inclusion
As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.