Position Details
Position Information
Job Title
Talent Management Student - Front Desk

Appointment Type
Student Employee

Job Location
Corvallis

Position Appointment Percent
100

Appointment Basis
12

Pay Method
Hourly

Pay Period
16th - 15th of the following month

Pay Date
Last working day of the month

Remote or Hybrid option?
Min Hourly Rate
$14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)

Max Hourly Rate
$17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro)

Position Summary

This recruitment will be used to fill two part-time (a maximum of 24 hours per week) front desk for the talent management at Oregon State University (OSU).
The primary responsibility of the student worker is to provide backup to the Foundation's front desk which includes greeting visitors, answering, and transferring phone calls and providing support to Foundation staff members related to tasks associated with the front desk operations. This position also provides support for the Talent Management Team related to Foundation wide events and activities and may provide support to projects and recruiting efforts.
Position Duties

Major Duties:

1. Provide coverage at the front desk during breaks and lunch period.
2. Greet the public, donors, faculty, trustees, visitors and OSUF staff, in person and on the phone.
3. Serve as first contact between Foundation employees and their callers and visitors. Keep staff informed about the status of visitors, calls, and faxes.
4. Answer multi-line phone system, forward incoming calls to individual or to voice mail, or take accurate messages when calls cannot be directed to a staff member. Ensure messages are delivered to designated staff, forward overnight voice mail messages as appropriate.
5. As needed, follow all front desk procedures for opening and closing the lobby.
6. Help maintain conference rooms by conducting a walk through on a regular basis, at least once per day, to ensure the rooms are neat, clear of clutter, wiped down and ready for use.
7. Maintain the Foundation Board room to ensure it is neat, free of clutter, and ready for use. Help arrange the Board room for events and activities as needed.
8. Ensure the Hop's Caf, exercise room, catering kitchen and Christensen Library are neat, clutter-free, and ready for use.
9. Ensure proper and timely processing of all incoming and outgoing mail.
10. Prepare campus mail for daily pick up and receipt delivery; prepare Fed Ex and overnight express mailings; receive locked mail from campus security on a daily basis, and, in return, include any mail for Foundation employees housed at Gil Coliseum for return delivery; sort and disburse received US mail and inter-campus mail to individual mailboxes.
11. Ensure the Ochoco conference room is ready for candidate interviews by ensuring it is wiped down, neat, clutter free, and water and snacks are provided as needed.
12. Greet candidates and ensure they are welcomed and have what they need as they prepare for interviews.
13. Order supplies as needed or requested.
14. Perform other duties, including helping support Talent Management Team with recruitment and special projects, as assigned.

Minimum Qualifications

Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications

Must be a student at Oregon State University and have a general understanding of office practices. Be able to handle interpersonal relationships maturely, thoughtfully, and empathetically, including the ability to work with individuals from diverse backgrounds. Be able to do manual labor and carry 5-20 lbs.
Work Schedule - This is a part-time position working up to 20 hours per week. This position's main workdays are Monday and Friday between 10:00 AM - 5:00 PM. An additional day or hours can be added if 20 hours per week is desired, and work is available. Additional hours during summer break are available.
The work location for this position is on-site in the Foundation's Corvallis office.
Preferred (Special) Qualifications

OSU Foundation and Alumni Association Core Values: We strive to be one of the best places to work in the country. We know that our success depends in large part on the people who carry out our mission. It's what we do - and how we do it - that makes the difference. Our core values reflect our approach to work and to each other, and we are committed to conduct consistent with these values.
Working Conditions / Work Schedule
Posting Detail Information
Posting Number
P11079SE

Number of Vacancies
2

Anticipated Appointment Begin Date
06/03/2024

Anticipated Appointment End Date
06/03/2025

Posting Date
05/13/2024

Full Consideration Date
05/31/2024

Closing Date
06/14/2024

Indicate how you intend to recruit for this search
Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:
1. A Resume/Vita
2. A cover letter indicating how your qualifications and experience have prepared you for this position
For additional information please contact: Julia Kleven: julia.kleven@osufoundation.org
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university's COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU's plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Note: All job offers are contingent upon Human Resources final approval.