Summary:

The Accounts Payable Administrative Assistant will be responsible for answering emails, phone calls, and other clerical duties. These duties include managing internal customer and external vendor relationships, preparing payments, and reconciling vendor accounts for the department. The ideal candidate would be customer-service oriented and appreciate the importance of mastering their role and contributing to the team's success. A keen eye for detail is imperative. Accounting background is a plus but not required.

Key Responsibilities:

• Primary point-of-contact for multiple email inboxes; ensure timely, professional and accurate response to internal and external customers
• Complete, route and track credit applications per company policy
• Review and reconcile vendor statements; follow up as appropriate
• Support daily mail and vendor payment processing, including printing and mailing checks
• Actively assist with periodic audits, ad hoc projects and process improvements
• Other duties as assigned

Minimum Qualifications:

• Excellent communication skills (both verbal and written)
• Experience in effectively managing tasks and resolving concerns from stakeholders
• Quick learner with a commitment to professionalism and outstanding customer service skills
• Exceptional organizational and recordkeeping skills, with emphasis on attention to detail
• Strong time management skills; capable of tracking deadlines, evolving processes and maximizing productivity
• Proven ability to maintain good work habits; punctuality and regular attendance are required
• Proficient with Microsoft Office (particularly Outlook and Excel)
• Accounting and/or Sage 300 CRE experience a plus

Required Education and Experience:

• High School Diploma or General Education Degree (GED) is required
• Two to four years of accounting experience, or equivalent college education, is preferred

Supervisory Requirements:

This position does not have supervisory requirements

Position Type and Expected Hours of Work:

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional after-hours work may be required to meet deadlines or manage crisis situations

Physical Demands:

Employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms

This role routinely uses standard office equipment such as computers, phones, photocopier, filing cabinets and fax machines

Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds

Must be able to pass pre-employment screening that includes background and drug/alcohol testing and participate in random testing program

Position requires working indoors in a professional office atmosphere

Must possess valid driver’s license
Travel:

No travel requirements are expected for this position

Additional Eligibility Qualifications:
None required for this position.

EEO Statement:

Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics. In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ontivity expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status. Improper interference with the ability of Ontivity’s employees to perform their job duties may result in discipline up to and including discharge.