Company: One Tribe

Job Title: Program Coordinator

Reporting to: Director of Operations

Hours: Fulltime

Start Date: March 18, 2024

Salary: $40,000/year

About One Tribe

One Tribe is a one-stop-shop, pre- and post-natal wellness and educational center & digital platform offering live and virtual classes and services. We offer everything mothers need in one single trusted space related to: movement, wellness, education, and community. We believe that care for the Mother is of the utmost importance. It is our mission to champion women by helping them to feel confident and empowered on their journey to motherhood and beyond.

Our first physical location is at 2200 Biscayne Blvd- 2 floor - Edgewater, Miami, Florida, opened in January. We offer educational classes, pre-natal yoga and other movement classes and wellness appointments such as acupuncture, parenting coaching, lactation, pelvic floor physical therapy, and nutrition, among other services.

Job Summary

We are seeking a motivated, self-starting and detail-oriented Program Coordinator to join our team. This person will support One Tribe’s Operational Director / team and will work alongside our Marketing Team and Education Director to provide project management, staffing, profitability, and communications support, strategically and operationally.

The Project Coordinator will play a crucial role in supporting the planning, execution, and completion of various projects. This role requires excellent organizational and communication skills and the ability to collaborate with cross-functional teams to ensure project success.

Responsibilities include, but are not limited to:

• Project Planning: Collaborate with operations, marketing, and educational teams to develop detailed project plans, outlining tasks, timelines, and resource requirements
• Communication: Facilitate effective communication between project teams, ensuring all stakeholders are informed of project status, milestones, and potential issues
• Marketing Liaison: Liase with Social Media team to ensure contract obligations are met and prep team for upcoming events to promote through all channels (IG, Newsletter, etc.)
• Meeting Coordination: Schedule and coordinate project meetings, prepare agendas, and document meeting minutes. Follow up on action items to ensure timely completion. Participate in project meetings, providing updates and insights to support informed decision-making.
• Vendor Management: Collaborate with vendors and suppliers, negotiating contracts and managing relationships to ensure project deliverables are met
• Budget Tracking: Monitor project budgets, track expenses, and provide regular updates to stakeholders
• Quality Assurance: Ensure that projects meet quality standards and align with company standards
• Event Management: Set up and break down events, and ensure technology is used correctly for all operations (video conferencing, presentations, etc.)
• Cover front desk responsibilities: Answering phone calls, signing students into classes, and selling retail.

Qualifications:

• Proven experience as program coordinator or relevant position
• Knowledge of program management and development procedures
• Knowledge of budgeting, bookkeeping, and reporting
• Tech savvy, proficient in MS Office (Experience with Canva and Mindbody a plus)
• Ability to work with diversity and multi-disciplinary teams
• Excellent time-management and organizational skills
• Outstanding verbal and written communication skills
• Detail-oriented and efficient
• BSc/BA in business administration or relevant field

If you are a highly organized and proactive individual with a passion for delivering outstanding service experience, we invite you to apply for this exciting opportunity. Join our team and be part of our commitment to excellence in the Wellness industry.

Physical Requirements

• Must be able to seize, grasp, turn and hold objects with hands
• Must be able to move, pull, carry, or lift at least 30 pounds.
• Occasionally kneel, bend, crouch and climb as required.

Job Type: Full-time

Pay: $39,000.00 - $41,000.00 per year

Benefits:

• Employee discount
• Paid time off
• Parental leave

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Miami, FL 33137: Relocate before starting work (Required)

Work Location: In person