Director of HR/Payroll Services

POSITION SUMMARY:

The Director of HR/Payroll Services will work closely with the facility Administrator and department heads to oversee the payroll process and serve as the HR resource for the facility.They coordinate the timely completion of payroll and assistance of developing and implementing effective HR strategy and programs.

ESSENTIAL FUNCTIONS:

1.Serve as primary HR resource in the facility

2.Responsible for monitoring and processing facility payroll process including:

•Printing and editing daily punch detail reports

•Ensuring punches are accurate

•Entering any special shift bonus’, sick, vacation, and holiday hours

•Processing any payroll changes (New Hires or Separations)

3.Enters and trains newemployeesintothe payroll and time clock system.

4.ResponsibleforensuringthatapplicantsandnewhirescompleteAffirmativeActionpaperworkandmaintainstheApplicantandNewHireLogs.

5.Maintains I-9 forms.

6.Maintains employee personnel files, including separate confidential medical files as required.File all personnel paperwork as needed.Conduct quarterly audits on each file for Federal and State required materials.

7.Completes reference checks on all positions as required.Responsible for inputting new employees in E-Verify and conducting criminal background checks, OIG checks, and checking the sex offender registry.

8.Conducts full-cycle recruiting for open positions.

9.Processes Employee Incident Reportsandmaintainsfilesonincidents.MaintainsOSHALog.Communicatesinsurancecarrierregardingupdatesandstatusofincidents.

10.Runs or participates in General Orientation.(Facility specific) Presents information on employee benefits and assists employees with completion of forms, as needed. Will initiate the login and assist in the on boarding of the Spotlite Benefits Program.

11.Providesemploymentinformationtostateunemploymentofficeuponrequest.

12.Complies with laws and regulations applicable to position and acts in accordance with Villa Healthcare’s Corporate Compliance Program.

13.Treatsallresidents,visitors,andstaffwithcourtesy.

14.Attendsandparticipatesinin-servicetraining, QAPI committeesandothermeetingsasscheduledanddirected.

15.Followsfacilitydressandhygienepolicies.

16.Safety

•Knows and follows facility rules

•Reports equipment needs, repairs or hazardous conditions

•Follows facility smoking policies

•Reports and documents any incidents or accidents of residents, staff, or visitors to the appropriate facility personnel

•Uses required protective equipment and follows infection control standards

17.Resident Rights

•Knows Resident Rights

•Helps the resident/patient exercise and/or protect their rights

•Reports resident/patient complaints to management

•Maintains confidentiality of resident/patient information

18.HIPAA

·Follows and adheres to Villa's policies and procedures implementing HIPAA requirements for the privacy and security of protected health information.

19.Strictly follows policy and safeguards computer passwords and computer use authorities. Understands the importance of logging on and off the computer clinical record system and will consistently maintain all computer protocols

Other Duties:

This job description is not intended to be all inclusive, and the employee will perform other related duties as assigned.This organization reserves the right to revise the essential position functions as the need arises.

1.This job description is not intended to be all inclusive, and the employee will perform other related duties as assigned.

2.This organization reserves the right to revise the essential position functions as the need arises.

3.May require weekend and holiday hours.

MINIMUM QUALIFICATIONS:

Education:Bachelor Degree or Technical Degree in HR Management.

Experience:2-3 years of HR Management.Priorexperienceworkinginalong-termcarefacilityaplus.

Physical Demands:

Primary activities involve driving, walking and talking. Involves sitting and standing.

Travel: Up to 10%

Working conditions:Primarily inside with well- lighted and well ventilated areas.

SHARED CODE OF CONDUCT:

B.E.T.T.E.R. is Villa's Service Excellence Code of Conduct, communicating our shared standards of working for our patients, while working with each other. Our mutual ideals ignite positive employee engagement through team work & recognition, resulting in an increase in positive clinical outcomes through communication and respect.

Becoming a member of the Villa Team includes upholding Villa’s standards of Service Excellence every day: Be Welcoming To All, Establish a Relationship, Trust & Respect, Teamwork, Engage & Communicate & Recognize

Thisdescriptionhasbeenpreparedtoassistinevaluatingvariousclassesofresponsibilities,skills,andworkingconditions. It indicates the kinds of tasks and levelsof workdifficulty required of positions given this classification.Itisnotintendedasacompletelistofspecificdutiesandresponsibilities.Norisitintendedtolimitormodifytherightofanysupervisortoassign,direct,andcontroltheworkofemployeesundersupervision.NothingcontainedhereinisintendedorshallbeconstruedtocreateorconstituteacontractofemploymentbetweenanyemployeeorgroupofemployeesandtheCompany.TheCompanyretainsandreservesanyandallrightstochange,modify, amend, add to or delete from any section of this documentasit deems, inits judgment, tobe proper.

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