1 Executive Secretary Job in Oklahoma City, OK
Oklahoma City Public Schools is Hiring an Executive Secretary Near Oklahoma City, OK
- JobID: 8734
- Maintains the executive calendar, making appointments and recording meeting dates and events as required to maintain a full and complete record.
- Screens and directs inquiries to the appropriate department staff. Establishes and maintains office procedures for communication flow.
- Create exemplary documents for correspondence or for distribution throughout the District, using computer and desktop publishing skills.
- Communicate and model a high level of professionalism and clerical expertise for staff within the department.
- Maintains and coordinates department files, both paper and electronic, assuming direct responsibilities for confidential files.
- Creates and verifies reports, ensuring accuracy.
- Maintains personnel files and attendance of department employees.
- Maintains budget, purchasing and payment records on SAP.
- Possess a working knowledge of Board policies and Administrative regulations with the ability to interpret and implement.
- Possess a wide range of knowledge about the organizational structure of the school district and functions of the different divisions and departments.
- Possess an in-depth knowledge of the District’s student database system.
- Work with school personnel on applications and procedures of the District’s student database system.
- Serve as a district liaison for implementation of State Department WAVE student database.
- Possess extensive knowledge of the Internet for District requested research.
- Exercises independent judgment, initiative, and resourcefulness in dealing with administrators, school personnel, and the general public.
- Work with District administrators, Board of Education members, State Department of Education staff, Legislators, City officials and others through appropriate administrative channels to provide information or solve problems.
- Promote the overall effectiveness of the organization by performing tasks and sharing responsibilities of other members of the Department during peak periods or when there is an overload of duties.
- Perform other planning and research functions, tasks, or duties as assigned by the Chief Information Officer.
- High School diploma or equivalent.
- Four years of successful secretarial experience with increasing levels of responsibility.
- Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore, for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.
- Must have adequate manual dexterity to write legibly and perform required duties on the computer.
- Must have adequate visual acuity to read, interpret and transcribe written material and other required duties.
- Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone.
- Requires some stooping, bending, stretching and occasional lifting not to exceed 25 pounds.
- Sitting for prolonged periods of time.
- May periodically require work outside of normal business hours, including weekends, under sometimes stressful conditions in order to meet business needs and strict deadlines.
- Office duties will be performed in a well-lighted, climate controlled environment.
ProTech (Non-Certified)
6/7/2022
OKCPS Central Office
Job Summary
Full Time
Elementary & Secondary Education
$64k-82k (estimate)
04/12/2023
05/18/2024
okcps.org
OKLAHOMA CITY, OK
3,000 - 7,500
1889
DAVE LOPEZ
$200M - $500M
Elementary & Secondary Education
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The job skills required for Executive Secretary include Initiative, Purchasing, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Secretary. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Secretary. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Secretary positions, which can be used as a reference in future career path planning. As an Executive Secretary, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Secretary. You can explore the career advancement for an Executive Secretary below and select your interested title to get hiring information.
If you are interested in becoming an Executive Secretary, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Secretary for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Secretary job description and responsibilities
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Manage the administrative tasks needed to support the work of top leaders.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Secretary jobs
Hold an associate’s degree.
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With previous relevant experience.
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Have a high school diploma or GED but no further education, although some are college-educated.
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Get the right training and work experience.
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Proven experience as executive secretary or similar administrative role.
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Step 3: View the best colleges and universities for Executive Secretary.
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