• Maintain accurate records and supporting materials for payroll and related activities.
• Must maintain current knowledge of applicable state and federal wage and hour laws and grant regulations as applicable to payroll functions.
• Performs various journal entries, and account reconciliations, and provides General Ledger support.
• Ensures accuracy of data within payroll system of payroll system process. Organize and track all payroll-related transactions, including coding timesheets to appropriate funds; Personal Time Off (PTO) accruals and changes, and insurance and tax transactions.
• Verify and process employee and student timesheets, wage compotators, work charts, and other information to detect and reconcile payroll discrepancies.
• Update pension accrued or paid for individuals on a monthly basis to ensure the accuracy of balances.
• Update vacation, compensation time, sick leave taken or accrued, monthly and year-to-date.
• Process checks requests, garnishments tax payments, and other deductions; ensuring all appropriate approvals have been received.
• Communicate with co-workers, management, clients, franchisees, and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures, and instructions.
• Compute wages and deductions and enter data into computers.
• Record employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. Process and issue employee and participant paychecks and statements of earnings and deductions.
• Keep track of leave time, such as vacation, personal, and sick leave, for employees.
• Compile employee time production, and payroll data from time sheets and other records and convert to payroll system coding for accurate input into the payroll system.
• Confirm receipt and proper completion of timecards each pay period.
• Issue and record adjustments to pay related to previous errors or retroactive pay adjustments.
• Ensure all payroll-related activities and transactions are supported by proper documentation per regulatory requirements.
• May fill in for other members of the Fiscal Department as needed to provide support during times of peak workload or temporary absences.
• Process and issue monthly, quarterly, and yearly required federal and state reports.
• Prepare accounts payable vouchers for any payroll-related transactions.
• Prepare annual employee retirement plan census reports.
• Other duties as assigned.

• Ability to communicate technical concepts to technical and non-technical audiences.
• Demonstrated ability to utilize sound judgment and work effectively and calmly under pressure.

Job Summary