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Description
Essential Functions:
· Receive and respond to all homeowner calls within 24 hours.
· Receive and respond to all homeowner correspondence within 3 days.
· Obtain bids with specifications by deadline supplied by the Community Manager.
· Type and proof all correspondence, newsletters, etc., as requested.
· Type and log violation letter within 7 days of receipt. Log all homeowner violation responses within 2 days of receipt. Levy fines using charge sheet on all ongoing violations within 7 days.
· Receive and log architectural requests and process within 2 days of receipt.
· Complete an Association Closeout Inventory list for turnovers.
· Reserve space for meetings. Attend meetings as requested by Community Manager.
· Assist Community Manager with all preparation and distribution of regular and annual Board of Director’s meetings.
· Pull account histories, homeowner files, etc. as requested.
· Maintain association files.
· Complete the action list provided by the Community Manager by the deadline.
· Serve as backup for the front desk.
· Additional duties may be assigned.
Core Competencies:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential duties and responsibilities of this position:
· Organizing and prioritizing
· Attention to detail and accuracy
· Maintain confidentiality and exercise good judgment
· Problem-solving skills
· Excellent communications skills, both written and verbal
Requirements
Minimum Qualifications:
· Minimum 6 months of customer service and/or office experience
· Computer proficiency in Word, Excel and Outlook – typing speed 60 wpm
Preferred Qualifications:
· Docuware or C3 experience
ADA Requirements:
· See and read small print, both on paper and on a computer screen, quickly and accurately.
· Sit for extended periods of time while working at a computer.
· Hear and speak clearly on the telephone and in person.
WORK POSTURE REQUIREMENTS
DESCRIPTION
N/A
RARELY
OCCASIONALLY
FREQUENTLY
CONSTANTLY
Sitting
x
Standing
x
Walking
x
Driving
x
Bending (from waist)
x
Crouching (squat)
x
Kneeling
x
Crawling
x
Climbing (stairs)
x
Climbing (ladder)
x
Twisting
x
Reaching
x
Writs Motion
x
CARRYING REQUIREMENTS
ITEM
DESCRIPTION
Items Carried:
Files / Board books
Distance:
50 steps
Times per day:
5
Maximum Weight:
5 pounds
MOVING/LIFTING REQUIREMENTS
ITEM
DESCRIPTION
Items Moved/Lifted:
Paper files
Times Per Day:
5
Maximum Weight:
3 pounds
MOVING/LIFTING LEVELS/HEIGHTS
LEVEL
FREQUENCY
Floor:
Occasionally
Knee:
Rarely
Waist:
Occasionally
Chest:
Occasionally
Overhead:
Occasionally
PUSH PUL REQUIREMENTS
ITEM
FREQUENCY
Furniture:
Frequently
Shampooer:
None
Vacuum:
None
Utility Cart:
None
ENVIRONMENTAL CONDITIONS
Condition
Yes
No
Inside/Outside
x
Hot/cold Temperatures
x
Wet
x
Noise
x
Power Equipment
x
Traffic Hazards
x
Chemical Hazards
x
Heights
x
Dust
x
Close Quarters
x
Fumes/Odors
x
Full Time
$96k-133k (estimate)
05/11/2024
07/10/2024