Overview

To coordinate process and procure equipment, tools, supplies for initial startup and day-to-day functions for the Operations Department, including but not limited to all aspects of administrative support.

This role will pay an hourly wage of $17 to $18. 

For PT roles: Benefits: 401(k) savings plan and 401(k) matching.

Responsibilities

• Maintain County database (MicroMain) for PBCCC for all PMs, CMs and projects as outlined by PBCBOCC for work orders and monthly report.
• Provide support to all operations departments, i.e., Administration, Security, IT, Set-up/Housekeeping and Engineering depts.
• Multiple monthly reports, i.e., event labor for both temporary labor and employees, FF&E updates/status, inventory of all uniforms, etc.
• Department meeting minutes.
• Purchase orders.
• Order and maintain office supplies for Operations and overhead for building, i.e., papers and toners.
• Coordinate and procure all uniforms and premium items for Operations departments.
• Receive deliveries of all equipment, tools, and supplies from FF&E requests and Purchase Orders.
• Coordinate multiple projects as assigned by Director of Operations and General Manager.
• Maintain FF&E files, vendor files, employee expense reports, Purchase Orders, events, County manuals, supplier catalogs, etc.
• Maintain operations departments filing system.

Qualifications

• High School education or equivalent.
• Minimum five (5) years as an office administrative assistant.
• Effective communication, both orally and written.
• Ability to multi-task in a fast-paced environment.
• Ability to support staff of 40 employees.
• Computer literate with heavy experience in Word, Excel, Outlook, Internet, etc.
• Database experience and knowledge.
• Must be organized and able to follow through with direction from the Director of Operations.
• Ability to operate general office machinery, i.e., copier, radios, postage machine, laminator, etc.

Vaccination Statement

We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinate and boosted against COVID-19. Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.