12 CONTRACT ADMINISTRATOR Jobs in New York, NY
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NYPD Civilian Jobs is Hiring a CONTRACT ADMINISTRATOR Near New York, NY
- DEPT OF ENVIRONMENT PROTECTION
- Full-Time
- Exam May Be Required
Job Description
The Division of Facilities Management and Construction Services Unit (FMC) is responsible for the construction, rehabilitation, and maintenance of all DEP facilities, including both leased and City-owned space.
Only those applicants with permanent civil service status as a Procurement Analyst are eligible to apply to this job posting, otherwise you will not be considered for an interview. On your cover letter, please state that you are a permanent Procurement Analyst.
The Contract Administrator will be responsible for performing professional work of varying degrees of difficulty in the management of construction related contracts; maintenance of the division’s inventory of supplies and equipment; responsible to prepare documentation for contracts payments pertaining to requirement contracts and small purchase contracts; coordinate the solicitation for construction services from bid advertisement to registration.
This position reports to the Director of the Construction Services Unit.
Main tasks/ critical duties:
- Assign and close out completed work orders into the Information Public Sector (IPS) system. Coordinate with Trades' Supervisor to determine what actions are necessary for the completion of projects performed within leased facilities; maintain record keeping of contract related work orders. Address any questions concerning work orders to facilitate the completion of projects.
- Prepare Local Law 63 (LL63) annual agency plan worksheet for contracts; attend bi-weekly Pre-award and Bid ACCO meetings concerning contracts.
- Prepare Noncompetitive Small Purchase Contract (NCSP) and requirement contract submissions to the Bureau of legal Affairs (BLA) and Agency Chief Contracting Office (ACCO). Prepare Pre-Solicitation Review (PSR), contract specifications and Schedule A in preparation of submitting contracts to go out to bid in compliance with Bureau of Legal Affairs and the Agency Chief Contracting Office.
- Utilize the Citywide Financial Management System (FMS) and PASSPort to plan and track funding on construction related contracts; request funding from bureau designees prior to work commencing to ensure availability of funding at completion of the project; ensures payments are processed after completion of projects.
- Prepare paperwork to ensure requirement contracts and small purchase contracts payments are processed in a timely manner; monitor Insurance verification documents to ensure that insurance is valid; prepare Minority Women Owned Business Enterprise (MWBE) close out memo from ACCO to initiate final payment under contracts.
- Liaise with the bureaus in obtaining certificates of Subcontractor to the Comptroller or Financial Officer of the city of New York MWBE issues; interaction to ensure compliance, including verification of payment to the Subcontractor’s form.
- Approve Contractor requests for payment in accordance with prompt payment rules; ensure that payments are made only for satisfactorily completion of work; analyze all documents submitted for review to be included in payment preparation and submission.
- Liaise with Contractors to ensure compliance with plans, specifications, and all required codes. Resolve and prevent contract disputes; approve material; document job progress, issue field memoranda, authorize work order scopes, review contractors request for time extensions, issue change orders as needed.
- Monitor contract maximum dollar amounts and term limits; request funding increases and time extensions in order to maintain critical services to the agency when needed.
1) Write, review and edit reports. 2)Communicate information and ideas effectively; as well as the ability to listen and understand information and ideas presented. 3) Collect and analyze relevant data on spreadsheets. 4) Excellent organizational skills and the ability to manage multiple priorities.
Minimum Qualifications
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Preferred Skills
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
- Experience Level:Experienced (Non-Manager)
- Category:Finance, Accounting, & Procurement
Job Summary
Full Time
$67k-88k (estimate)
02/23/2024
04/21/2024
The job skills required for CONTRACT ADMINISTRATOR include Procurement, Accounting, Organizational Skills, etc. Having related job skills and expertise will give you an advantage when applying to be a CONTRACT ADMINISTRATOR. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by CONTRACT ADMINISTRATOR. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for CONTRACT ADMINISTRATOR positions, which can be used as a reference in future career path planning. As a CONTRACT ADMINISTRATOR, it can be promoted into senior positions as a Contracts Administration Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary CONTRACT ADMINISTRATOR. You can explore the career advancement for a CONTRACT ADMINISTRATOR below and select your interested title to get hiring information.
If you are interested in becoming a Contract Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Contract Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Contract Administrator job description and responsibilities
Thus, this entails working to ensure that the terms and conditions contained within the contract are adhered to and that all of a party’s contractual obligations are met satisfactorily.
03/18/2022: Pocatello, ID
Contract administrators should seek to extract and store key dates centrally.
04/03/2022: Colorado Springs, CO
Administrators need to ensure they are able to collaborate with other teams while having a reliable approach to version control.
02/05/2022: Knoxville, TN
A contract manager may be employed to oversee the contract, and their role begins as soon as talk of a contract begins.
01/06/2022: Syracuse, NY
Remote contract administrators often research existing and modified regulations, construct pricing exhibits, and create special contracts for customers or vendors offered a bargain.
01/31/2022: Fresno, CA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Contract Administrator jobs
With contract repository software, fragmented approaches to administration can be eliminated and seamless data capture and storing can be achieved.
03/28/2022: Utica, NY
After the contract has been accepted and executed, there can be amendments and revisions needed as projects and tasks get underway.
04/02/2022: Bellingham, WA
Set and measure contract management KPIs.
01/13/2022: Parkersburg, WV
Conduct regular compliance reviews.
02/06/2022: Huntsville, AL
Conduct an audit of all things contract related. Develop a formal contract management framework.
03/16/2022: Shreveport, LA
Step 3: View the best colleges and universities for Contract Administrator.
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