Position will be 20 – 25 hours per week. Benefits include participation in the company’s 401k plan, sick and vacation time. 

Responsibilities:

1. Purchasing

a. Receive purchase requisitions from various personnel

b. Place orders with suppliers

c. Negotiate pricing with suppliers

2. Accounts Payable

a. Purchase orders

i. Verify General Ledger account numbers and signature, distribute copies, file for later match-up with bills

b. Receiver Slips

i. File for later match-up with bills

c. Bills and expense reports

i. Match bills against purchase orders for content and price, match with receiver slips or obtain approval to pay, straighten out discrepancies.

ii. Verify expense reports and cross-reference with credit card bills

iii. Manually encode, enter, stamp, and file for later payment

iv. Submit references and tax exempt certificates to vendors as requested

3. Accounts Receivable

a. Invoices

i. Maintain file of tax exempt certificates for Massachusetts customers

ii. Maintain file of W-9 certificates for all customers

b. Cash Receipts

i. Check bank site for deposits for previous day

ii. Do remote check deposits

iii. Take non-US checks to bank for deposit

iv. Pull invoices from file, attach check info, enter into computer, file paid invoices

4. General

a. Maintain understanding of Nyacol’s quality system and quality policy. 

Educational Requirements:

High school diploma or equivalent.

Experience Required:

· Knowledge of purchasing.

· Knowledge of accounts payable.

· Knowledge of general accounting procedures.

· Knowledge of relevant accounting software.

· Proficient in data entry and management.

· 1-3 years purchasing, accounts payable or general accounting experience.