1 Administrative Assistant for Child Protection Unit Job in Woburn, MA

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Administrative Assistant for Child Protection Unit

Northern (Middlesex )DA

Woburn, MA | Full Time

$53k-67k (estimate)

1 Month Ago

Administrative Assistant for Child Protection Unit

$53k-67k (estimate)

Full Time 1 Month Ago

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Northern (Middlesex )DA is Hiring an Administrative Assistant for Child Protection Unit Near Woburn, MA

DO NOT APPLY DIRECTLY THROUGH THIS SITE. PLEASE APPLY THROUGH middlesexda.com.

Position Description

This position provides administrative support to the Child Protection Unit. The Administrative Assistant plays an important role assisting with the administration and management of intake, investigation, referral and prosecution phases of cases.

This is a great opportunity for a self-motivated individual that enjoys being part of a fast paced office, is able to multi-task, re-prioritize regularly, has an unwavering attention to detail, and enjoys working within the criminal justice system and in different environments. The successful candidate will professionally represent the MDAO in communications with other state and local agencies within the scope of this position; exercise maturity, discretion and sound judgment when handling sensitive and confidential information; take initiative when appropriate; but also be able to take direction and meet deadlines.

The successful candidate will have the ability to regularly update materials/charts/spreadsheets, pass information to/from team members, across the Middlesex District Attorney's Office and among our external partnering agencies and the public at large.

Primary Responsibilities

Intake of all cases, create case files and keep files up to date

Enter investigations into case management system (DAMION)

Update matters referred in DAMION

Correspond with law enforcement and other state agencies and stakeholders regarding cases

Draft Grand Jury, Trial Subpoenas and Notifications for review and approval

Coordinate case discovery requests

Update spreadsheets for case and data tracking

Coordinate, direct and manage telephone calls and voicemail

Draft correspondence for Team Captain review

Continuously evaluate current systems and procedures with a focus towards improving efficiency while maintaining safeguards

Create files, copy documents, manage internal and external mail flow

Answer telephones, direct callers and visitors

Manage daily schedule for individual(s) assigned to support

Prepare letters, draft correspondence, manage spreadsheets, print reports

Assist with communication of information and transfer of material internally and externally

Assist in gathering records and presenting cases for Child Fatality Review Team meetings

Qualifications

Requirements:

Strong written and verbal communication skills

Ability to assess and address issues and matters in a timely fashion

Ability to multi-task, refocus and re-prioritize in a high volume and fast paced environment

Ability to work independently and as part of a team

Ability to raise issues and/or questions to supervisor in a timely manner if unable to respond or beyond scope of responsibility

Ability to accurately and timely manage and update data in an electronic case management system

Excellent organizational and project completion skills, with a strong attention to detail

Proven ability to meet firm deadlines

Strong computer skills. Proficiency with Microsoft Office Suite including Word, Excel, Access, PowerPoint and Outlook

Outstanding interpersonal skills and professional workplace etiquette

Strong personal character, integrity, judgment and maturity in handling sensitive & confidential matters

An understanding of the role of a modern prosecutor’s office within the criminal justice system and the community

A sincere interest in the public sector and the work of the Middlesex District Attorney’s Office

A valid driver’s license, as travel across Middlesex County may be required

A background check is required

Preferred Qualifications

Bachelor’s degree

Prior experience working in a professional office environment

Experience with the Commonwealth’s DAMION case management system

Experience working with spreadsheets, proper formatting, data sorts & data base queries

Official Title: Support Staff- D.A.

Primary Location: United States-Massachusetts-Woburn - 15 Commonwealth Ave

Job: Legal Services

Agency: Northern (Middlesex )DA

Schedule: Full-time

Shift: Day

Job Posting: Mar 27, 2024, 11:09:40 AM

Number of Openings: 1

Salary: 43,000.00 - 43,000.00 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Colleen Flaherty - 781-897-8300