Position: Executive Assistant (EA)

Program Area: Administration

Position Opens:  05/13/2024

Position Description: The position focuses on assisting NHTC’s CEO and other leadership staff, to complete agency functions. This position will handle a mixture of paperwork, reporting, recording, ordering, form filling/submission, and will require a high degree of computer skills. The Executive Assistant will also support the flow of guest following security protocols, compile paperwork, review, and create reports. This position will file/scan/print, answer phone calls and direct calls, make phone calls, manage mail services, and perform other duties as assigned.

Reasonable Accommodations Statement: To accomplish this job, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

Job Duties Include:

• Ability to effectively communicate (written and verbal) in a clear and concise manner
• Demonstrate a positive, solution-focused approach to working with employees and members of the public
• Ensures all guests and visitors are managed appropriately, to ensuring safety and confidentiality
• Organize and prepare materials for meetings
• Attend meetings, take minutes, ensure follow up
• Organize and maintain files, records, and documents
• Schedule appointments, meetings, and other events
• Organize and coordinate events, both internal and external
• Conduct basic inquiries on specific topics as requested
• Analyze information and summarize
• Use software and other tools proficiently for document creation, record keeping, data analysis, and presentations
• Manage communications both internal and external, including operate a business phone system with the ability to forward messages, transfer calls, page, etc.
• Manage travel arrangements
• Complete other duties as assigned

Qualifications

• Organizational Skills
• • Ability to use time management skills to prioritize and efficiently plan for completion of duties
  • Demonstrates a detail-orientated approach to ensure accuracy, and thorough documentation using a systematic approach
• Communication and Collaboration
  • Ability to communicate information clearly, efficiently, and effectively in a variety of mediums (email, written, direct)
  • Ability to collaborate across departments, and various members of leadership
• Ethical and Compliance Standards
  • Able to maintain high degree of confidentiality and discretion in handling protected and/or sensitive information.
• Strategic Thinking
  • Ability to anticipate future needs and alert appropriate stakeholders
• Adaptability and Resiliency
  • Ability to thrive in a fast-paced and dynamic environment with evolving priorities and challenges
  • Demonstrate resilience and flexibility in navigating change and ambiguity

Skills and Abilities

Education Required: High school diploma or GED

Experience: Prior office assistant/office manager experience preferred, but willing to train the right candidate

Technology: Proficient in Microsoft suite applications including Word, Excel, PPT, Outlook and other

word processing tools.

Pay Rate: $18.00 - $20.00

Hours: Monday-Friday (Summer Hours: Monday-Thursday 7:30 AM-4:30 PM, and 7:30 AM - 11:30 AM on Friday)

How to Apply:

• Apply online at Indeed, or at nhtc.org. Include cover letter and references when applying. If you have any questions please call (605) 642-2785 ex. 222.

Job Announcement Closes: May 27, 2024