SUMMARY

The Human Resources Assistant supports the department with a variety of administrative/clerical tasks including filing, scanning, mail processing, and acting as a clearing house for a broad range of employee requests.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Exercise of judgment, discretion, and tact in all business matters and business relationships is required. Strong interpersonal skills and the ability to maintain clear and cooperative working relationships with co-workers and demonstrate regular attendance and punctuality are essential. The organization’s leadership promotes collaborative problem solving in both formal and informal work teams. Participation in and contribution to teamwork within the organization is required. Necessary interpersonal skills include being a self-starter, motivated, creative, flexible, self-confident, deadline oriented and able to multi-task. Employees must follow all quality and safety procedures of the company, including those at customer sites if applicable, and must abide by the corporate Code of Conduct in all situations.

Supervisory Responsibilities

None

Duties

1. Converts all paper employee files to electronic format by scanning, retrieving the scanned documents and saving to the correct employee file.

2. Open daily mail and scan to appropriate department member or file.

3. Sends bereavement flowers as directed.

4. Reviews I-9 folder for completeness, re-organizes, scans all paper I-9 documents into folder.

5. Manages online employee store.

6. Manages wellness program by coordinating activities and being liaison with health plan.

7. Schedules all pre-employment activities for new hires and tracks completion. Prepares New Hire Checklist for all new hires and communicates status to department.

8. Completes all transactional data entry into ADP including changes to department, supervisor, pay rate. Serves as liaison to ADP for questions related to payroll changes.

9. Processing payroll work-hour data using ADP Workforce Now.

10. Prepares paperwork for monthly service award bonuses.

11. Validates invoices for pre-employment screening and background checks.

12. Prepares report of contractor timecards for agencies and sends weekly. Approves agency invoices for payment and validates against timecard report.

13. Send new hire notifications when needed.

14. Updates ADP Home page as necessary.

15. Answers basic employee questions or forwards question to appropriate department member.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tasks require walking, sitting, bending, reaching, mobility, frequent lifting and pushing/pulling. Work requires computer skills (word processing, spreadsheet, and data-entry), attention to detail and accuracy. Communication skills including listening and speaking are required for interaction with other employees, vendors, and customers. Strong interpersonal skills, the ability to balance multiple tasks and any stress associated with the duties and responsibilities of this position are essential requirements in the performance of this job.

Secondary duties with added requirements may be assigned from time to time.

POSITION REQUIREMENTS

Company Values

Nor-Cal Products by Pfeiffer Vacuum believes that we are all suppliers and customers of someone in our organization. Our employees must be able to demonstrate this customer-centric belief - which means that you are value-adding, reliable, performance-driven, innovative, service-minded and agile – in all of their business activities. We expect that our company values of open mindedness, trust, communication, thinking strategically/being creative, being courageous, accountable and humble, ethical sensitivity/compliance, resilience/facing diversity and fostering a culture of empowerment, engagement and collaboration will drive the actions of our employees.

General Qualifications

Must be proficient with Microsoft Outlook, Word, Excel and PowerPoint and general office equipment, as well as current video meeting programs. Must demonstrate a high level of detail in the completion of all tasks.

Education and/or Experience

Must be a high school graduate with 1-2 years of general office experience. Prior experience in a Human Resources department or knowledge of Human Resources practices and responsibilities is preferred.

Language Skills

Must be able to communicate in English in both written and spoken form.

Mathematical Skills

Basic math skills required.

Reasoning Ability

Must be able to operate in a fast-paced environment while maintaining a professional approach to work. Must be able to solve practical problems and deal with a variety of factors in situations where there may be limited information. Must be able to work independently.

Certificates, Licenses, Registrations

None required.

TOOLS AND/OR EQUIPMENT

Must be able to operate a laptop and general office equipment.

WORK ENVIRONMENT

This position may work in various environments including office, factory or home settings. Employees who are authorized to work from home are expected to comply with all company requirements for core work hours or in-person attendance at company meetings or events.

Nor-Cal Products by Pfeiffer Vacuum is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

If you are an individual with disabilities who needs accommodation or you are having difficulty using our website to apply for employment, please contact Danielle Clair at 530-841-9150

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Yreka, CA 96097: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location