New River Hotels is a growing family owned hotel company, with a small 1-3 person office and many opportunities for growth. Our organization is seeking an Office Manager with a background in accounting and experience in human resources. The Office Manager is responsible for financial accounting, record-keeping, and employee correspondence. The candidate must be detail-oriented, confident and have excellent organizational skills.

Essential Functions and Responsibilities:

• Responsible for accuracy and timeliness of all accounting records and reports.
• Account Reconciliations
• Assist in the month end / year-end financial process and close
• Monitor and analyze accounting data and produce financial analysis as required
• Assist with preparation of Capital and Operational Budgets
• Process accounts receivables and payables
• Provide recommendations for process improvements, systems, and procedures
• Meet financial accounting reporting objectives and assist to produce company financial statements.
• Establish and maintain fiscal files and records to document transactions.
• Calculate and maintain all income schedules and payments ensuring both accuracy and timeliness
• Prepare financial analysis as requested and required
• Maintain neat and organized filing system
• Assist in HR Administration as required
• Complete other duties as assigned by Director of Operations
• Review and reconcile daily sales and payments.
• Ensure processing and accuracy of reports including, month-end closing.
• Oversee accounts receivable and accounts payable.
• Conduct payroll and manage bi-weekly submission of time and attendance
• Support management with the maintenance and control of the hotels financial operations in accounts receivable, accounts payable, payroll, forecasting, budgeting, daily revenue reporting and end of month profit and loss statement generation.
• Take a hands on approach with direct responsibilities over the hotels daily accounting functions and oversee the systems and onsite accounting functions.
• Act as a liaison for all corporate accounting requests.
• Manage other areas of the accounting department as it relates to filing paper work, accounts payable check runs, and other special projects assigned by management.
• Ensure that all administrative procedures are in place and functioning effectively.
• Ensure compliance with property policies and procedures and all applicable laws.
• Ensures that accounting practices adhere to legal requirements and standards including:
• Prepare and file tax and license information returns with the CPA
• Provide internal and external auditors with the information and implement their recommendations
• Establish and monitor cost and expense control systems and procedures to achieve budgeted operating results.
• Is able to take corrective measures and actions to ensure highest possible profitability.

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• Monitor, audit, and support Payroll processing system ensuring accurate staff records and comply with Federal, State, and local laws.
• Serve as a role model to all staff members, adhering closely to policies and procedures, practicing the highest standards of performance.
• Set the highest possible example in conduct, temperament, punctuality, and standards of work.
• High standards in attention to detail, organizational skills, and accuracy.
• Prepare billing invoices and statements for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as processes payments received
• Maintains files of hard copy, back up documentation for outstanding receivables, and paid bills
• Preparation and transmittal of letters requesting payment to outstanding/overdue accounts.
• Reviews and maintains accurate files on all contractual obligations
• Reconcile vendor statements and solve any discrepancies.
• Ensure that all Accounts Receivable billings go out with supporting backup for all charges in a timely manner.
• Ensure the collection and payment of applicable local, state, and federal taxes.
• Advise department management of desirable operational adjustments due to tax code revisions.
• Develop and implement financial and purchasing strategies, which are aligned with property objectives and internal control practices.
• Ensure that all invoices are coded and scanned to the corporate office or third party controller for processing of payables documentation in a timely manner on a weekly basis.
• Maintain complete and accurate accounting files in order to handle vendor inquiries.
• Maximizes cash flow by proactively managing accounts payable and accounts receivable functions
• Prepare and provide balances of accounts receivable recap daily
• Preparation of 30/60/90 day aging report for review
• Thoroughly review the Daily Revenue Report prepared by Night Audit prior to sending to the corporate office.
• Complete a Daily Labor Report & Productivity report.
• Maintain a variety of logs for tracking and tracing specific month end requirements
• Preparation of annual operating/revenue budgets.
• Summarize and forecast 90 days out for hotels revenues, expenses, and earning based on past, present and expected operations on monthly basis.
• Responsible for generating end of period reports on a timely basis.
• Complete monthly property financial package for the ownership group to include P, SOI, GL and Balance Sheet.
• Articulates and implement policies and audits compliance of cash handling and credit positions and credit Audit all banquet charges as well as miscellaneous charges that are posted to master accounts for accuracy.
• Audit city ledger on a weekly basis and inform the General Manager of any credit risks or potential write offs.
• Handles guest credit requests, confirms subsequent receipt of invoices and assists in handling all guest inquiries
• Researches and responds to credit card company chargebacks and inquiries in a timely manner and documents and maintains their files
• Reviews and Manage Guest Ledger/checked out folios with outstanding or credit balances to determine if credit or bill is to be issued
• Handles disputed charges, researches and attempts to resolve disputes, provides documentation to confirm accuracy of billing or issues credit as needed
• Attend operations and leadership meetings.
• Perform all accountabilities in a timely and efficient manner, following established company policy and projecting a favorable company image to achieve objectives
• Is consistently alert of newer methods, techniques, equipment and technologies that will improve the efficiency and quality of the department
• Make appropriate recommendations of above to management
• Be prepared to advise the management of all matters relating to Accounting.
• Priorities, as the management establishes them, shall be completed on a timely basis.

Knowledge, Skills and Experience Needed for the Job:

• Proven knowledge of bookkeeping and accounting principles, practices, standards, laws, and regulations
• Excellent personal management and organizational skills.
• Solid computer experience with QuickBooks (or similar accounting software), Microsoft Word, Excel, and Outlook software experience.
• Ability to communicate orally and in writing with a wide range of clients, vendors, consultants, and investors.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• Paid time off
• Paid training
• Professional development assistance

Schedule:

• Monday to Friday

Experience:

• Bookkeeping: 3 years (Required)

Work Location: In person