Accounting Specialist

Finance Division

DESCRIBE PRIMARY REASON JOB EXISTS:

Performs a variety of technical level accounting duties in support of the financial accounting function and the Finance Division.

ESSENTIAL FUNCTIONS - 60%

Major Duties:

1. Compares posted entries and purchase orders with vendor invoices and statements to verify accuracy; reconciles discrepancies.

2. Inputs accounts payable transactions into Great Plains Dynamics software.

3. Prepares and reconciles NM State tax deposits (TAP) and reports for review and approval by the Deputy Director of Finance prior to filing.

4. Prepares and reconciles Federal tax deposits for 945 and 1042 and reports for

review and approval by the Deputy Director of Finance prior to filing.

5. Reconciles activity for credit cards to expense reports. Resolves disputed amounts.

6. Assists other accountants in the preparation and review of the year-end 1099’s for

vendors and retailers and prepares for the closing of the calendar year and fiscal

year payables activity in the accounting software. Obtains W-9 from new vendors.

7. Provides Non-Taxable Transaction Certificates (NTTC’s) for vendors, as needed.

8. Provides requested accounts payable documentation to external auditors during

fiscal year-end financial audit.

9. Manages and maintains the Certificate of Liability Insurances for vendors who

perform services on NMLA property.

10. Prepares bank deposits, cash count, and maintain Claim check stock.

Disbursements - 20%

Major Duties:

1. Processes weekly check run for disbursements to vendors, contractors and other due payments.

2. Processes weekly wire payments to appropriate vendors

General Accounting Duties - 15%

1. Gathers, collates, processes, verifies, reconciles and prepares for review and/or

approval, general accounting data and information as assigned.

2. Maintains records, logs, journals, files and other accounting information, both

manually and electronically, to create transactional histories and audit trails.

3. Files and archives accounting documents, as needed.

Other Duties as Assigned - 5%

1. Assists with various duties as requested.

KNOWLEDGE: (Describe specialized knowledge required)

1. A general-level knowledge of accounting practices and principles.

2. A well-developed knowledge of internal policies, procedures and processes relating to

the accounting function.

3. Working knowledge of Microsoft Office Suite, including Excel, Word and Outlook.

SKILLS/ABILITIES: (Include intellectual skills/abilities, equipment used, production levels)

1. Adequately developed numerical, analytical and general accounting skills are required.

2. Skill in the proficient use of MIS and computer systems and processes is essential.

JOB RELATIONSHIPS

Supervised By: Deputy Director of Finance

REQUIREMENTS NECESSARY TO PERFORM ESSENTIAL FUNCTIONS:

Normal visual, hearing, and speech acuity is required, as is manual ability to operate keyboard and calculator. The requirements in this section are not intended to conflict with applicable federal and state

laws or regulations including the Americans with Disabilities Act and the New Mexico Human Rights Act, including providing reasonable accommodations as may be necessary under these laws. The NMLA encourages application for this position, and for all work positions, from any applicant who believes they can perform the essential functions of the job applied for with or without accommodations.

WORK ENVIRONMENT:

Work is largely sedentary, performed in an office setting.

TYPICAL EXPERIENCE/EDUCATION/CERTIFICATIONS:

High school education or equivalency is required; some post-high school formal education in business, commercial or accounting course work is preferred; however, a combination of education and past relevant work experience wherein the skills and abilities to perform the position’s duties and accountabilities have been adequately demonstrated is acceptable. Incumbent must possess a combination of sufficient prior work experience and/or formal education to reasonably ensure ability to perform the position’s duties.

Job Type: Full-time

Pay: $32,200.00 - $48,100.00 per year

Benefits:

• 457(b)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person