SUMMARY: The Accounts payable portion of the job description is responsible for overseeing &/or administering timely and accurate payments to vendors and ensuring correct postings to and the overall accuracy of the Accounts Payable (A/P) System. The Cash Management portion of the job description is responsible for overseeing and administering all cash deposit transactions and reporting, stop payments and voids, bank reconciliations, Unclaimed Property Act/Escheat processes, and maintaining a positive daily working relationship with NJSIG bank(s).

FUNCTIONS:

1. Process Invoices on a timely basis per the current ImageRight A/P workflow

2. Obtain correct approvals per the current ImageRight A/P workflow

3. Verify General Ledger coding of all invoices

4. Clarify any questionable invoice items and pricing with vendors and/or department managers

5. Request W-9’s from vendors to verify all addresses and Fed Id#’s of vendors

6. Process check requests for employee reimbursements

7. Process Travel & Expense reports

8. Communicate any banking issues related to Accounts Payable payments, ACH transaction and/or wire transfers to the Accounting Manager.

9. Assist with the processing of Reinsurance Carrier Payments

10. Obtain Accounting Manager approval of General Ledger coding

11. Review checks with check register to verify correct check number, check amount and vendor before release of check to vendor.

12. Disburse/mail executed checks

13. File supporting A/P documents in ImageRight

14. Assist Senior Accounts Payable Specialist to resolve vendor issues

15. Prepare bank deposits and payment batches for Citizens Bank EZ Deposit;

16. Obtain correct verification/approval for deposits prior to initiating the EZ Deposit transaction(s) with the bank;

17. Balance payment receipts (EZ Deposit reports) with payment batches created;

18. Execute and ensure the transmission of daily positive pay files while working with the IT Department to prevent and resolve transmission problems;

19. Perform check inquiry and research and coordinate void checks and stop payments;

20. Maintain data for Unclaimed Property Act/escheat reporting;

21. Assist Senior Staff Accountant with the year-end 1099MISC processing

22. Assist Senior Accounts Payable Specialist and Payroll/Cash Management Specialist with cutting accounting INS01 checks and claims checks.

OTHER FUNCTIONS:

- Perform special assignments as directed by the Accounting Manager and/or the Chief Financial Officer.

- Upholds a high standard of ethics, business practices and professionalism, and models this behavior for the staff, in order to positively represent and protect NJSIG’s reputation and brand, as all times.

- Adheres to company policies, procedures, guidelines and standards

- Other duties, as assigned

QUALIFICATIONS:

1. A Bachelor’s degree in accounting (or a related field) preferred and/or equivalent accounts payable related professional training and experience.

2. At least five (5) to eight (8) years of experience in Accounts Payable position (or equivalent).

3. Minimum of five (5) years’ experience performing cash processing of funds and reconciling commercial bank transactions required;

4. Proficiency in Excel and MS Office applications

5. Planning and organizational skills with a high attention to detail.

6. Analytical and problem solving skills.

7. Excellent oral and written communication skills.

8. People Soft knowledge preferred – AP module

Starting Salary = $43,259 - $56,506

Job Type: Full-time

Pay: $43,259.00 - $56,506.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Application Deadline: 11/21/2021